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Administrative Executive

2 months ago

Chicago, Illinois, United States Beacon Hill Full time

Beacon Hill, in collaboration with a prominent financial institution, is in search of an Administrative Executive to deliver essential support to key members of their Finance division. This crucial position involves working closely with finance leaders to enhance operational efficiency and facilitate project management. This is an exciting opportunity for a seasoned Administrative Executive to join a globally esteemed bank.

Key Responsibilities:

  • Oversee intricate calendars, arrange meetings, and manage logistics for both internal and external functions.
  • Serve as the main point of contact and intermediary for finance-related initiatives, including expense management, invoice processing, document assessment, and data gathering.
  • Provide thorough phone coverage and address inquiries with professionalism and promptness.
  • Assist in organizing travel plans and managing expense reporting for team members.
  • Draft and circulate correspondence, reports, and presentations as required.
  • Uphold confidentiality and manage sensitive information with care and integrity.
  • Support miscellaneous administrative tasks and special projects as assigned.

Qualifications:

  • A Bachelor's degree in Business Administration, Finance, or a related discipline is preferred.
  • 3+ years of experience in an Administrative Executive role or similar, ideally within the financial services sector.
  • Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with finance-related software.
  • Excellent organizational and time-management abilities with a talent for prioritizing tasks effectively.
  • Outstanding communication skills, both written and verbal, with a professional demeanor.
  • Capacity to work independently, take initiative, and anticipate the needs of executives.
  • High level of integrity and ability to maintain confidentiality.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement, and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success, and a passion for innovation, creativity, and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines, and industries. Over time, office locations, specialty practice areas, and service offerings will be added to address ever-changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions by visiting our website. We look forward to working with you.

Beacon Hill. Employing the Future (TM)