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Administrative Assistant

4 months ago

Covina, United States Grand Lodge, Masonic Homes & Acacia Creek Full time
Job DescriptionJob Description

Pay Range: $22.87 to $28.00/hour

JOB CULTURE

The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to improving the quality of life by empowering our members, their families and our communities to live well and achieve meaningful and rewarding lives.

As a non-profit, we are dedicated to creating an equable culture through ongoing systemic evaluations and personal connection with our colleagues and clients. We fulfill our mission with accountability while also being team-oriented, caring, and honest. Through an inclusive and diverse model of care, we help strengthen families and allow individuals to overcome obstacles.

MCYAF is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all colleagues. As a multi-cultural organization, we provide services from a place of cultural humility and we strive for safety and equity for all. We demonstrate this by incorporating anti-racist practices in our clinical and professional relationships.

We are committed to a safe and affirming environment for LGTBQ+ and gender non-conforming youth to receive the care they need. As an ally, we create space for LGBTQ+ and gender non-conforming youth to assign terminology and pronouns to their sexualities, gender identities and expressions and having those choices honored.

JOB SUMMARY

Our Administrative Assistant will be responsible for daily operations of the office, ensuring the efficient functioning of the office through a range of tasks across administrative, financial, and client-relations realms. Responsibilities include but not limited to greeting clients and visitors; office organization and coordinating any vendors; inventory and maintenance of supplies; ensuring office, staff, and client safety; and collaborating with operational and clinical staff to ensure client and staff needs are met in a timely and efficient manner.

Ø Opening and/or closing the office – up to 100% in-person role

Ø Maintaining a clean and inviting environment; office organization

Ø Mastering use of multiple electronic platforms, including our EMR

Ø Management of building and building usage

Ø Management of vendors

Ø Fielding and directing incoming calls

Ø Ordering and management of inventory of all office supplies, including but not limited to: emergency supplies, health and safety supplies, and assessment supplies in conjunction with clinical staff

Ø Ensuring safety at the Center

Ø Office equipment and machine maintenance

Ø Mail distribution

Ø Organization and delivery of business pamphlets

Ø Making sure office clinician and business licenses and docs are up to date

Ø Financials: bank deposits

Ø Participation in committees (Covina Safety Committee)

Ø Actively engage in MCYAF’s work on diversity, equity, and inclusion.

Ø Other duties necessary to ensure peak organizational operations, client satisfaction, clinical excellence and the success of MCYAF

Requirements

Ø Excellent communication skills

Ø The ability to multitask, work well under pressure, and adhere to deadlines

Ø Good judgement and decision making

Ø Ability to maintain client confidentiality

Ø Basic budgetary/finance experience

Ø Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically a Bachelor’s degree in a related field from an accredited college/university.

Ø Four or more years of experience in related services.

Ø Physical ability to move packages, furniture, and equipment around

Ø Experience working with children, youth, and their families

Ø Experience working in a clinic setting preferred

Benefits

Ø Work at MCYAF qualifies for enrollees in the Public Service Loan Forgiveness program

Ø Manageable clinical/operational documentation requirements

Ø Collaborative work with highly skilled operations and clinical teams

Ø Service delivery/performance goals set to maintain healthy work/life balance

Ø The opportunity to bring your expertise to an environment that welcomes new, exciting, and creative ideas in a multi-disciplinary, collaborative work environment

Ø A beautiful campus with a warm and welcoming clinic atmosphere

Ø Excellent health, wage replacement, and other benefits for you and your family’s well-being

Ø A generous contribution to a 401 K plan whether or not you participate, and an additional contribution from the company when you participate in the plan

Ø Investment in your growth through Tuition Reimbursement and in-house BBS and Board of Psychology approved continuing education opportunities