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Accounting Specialist- Resident Accounting and AP Processing

4 months ago

Covina, United States Grand Lodge, Masonic Homes & Acacia Creek Full time
Job DescriptionJob Description

Pay Range: $28.50 - $31.25/hour

JOB CULTURE

The Masons of California are committed to a culture of leadership. Our culture is to provide superior service to the members, residents, and staff through a sound and progressive model of service/care which aligns our mission, vision and operations. We demonstrate excellence in core service and we understand the true value of time, budgets, safety and satisfaction. We are dedicated to disciplined innovation while creating a culture of continuous quality improvement - we are a learning company. We are committed to sharing our knowledge and being an organization that naturally attracts the best and brightest talent. We are can able to perform both essential functions and measurable behaviors while being team-oriented, caring and honest.

JOB SUMMARY

Under the direct supervision of the Accounting Manager, performs assigned cashier and some accounting duties to assure that all residents’ business matters, i.e., pension/social security checks, bank statements, cash transactions to/from resident’s Home accounts, etc., are being handled accurately, on a timely basis and in accordance with established policies and procedures. Process Accounts Payable in Covina. Communicates to Accounting Manager all problems and concerns relating to resident accounting and Accounts Payable.

ESSENTIAL FUNCTIONS

1. Responsible for all aspect of Residents Accounting including:

  • Understanding the Resident Accounting and Accounts Payable processes
  • Receiving check requests from residents; collecting and updating their Trust Fund Account
  • Distributing residents’ Monthly Statements for 1st/3rd Billing and Trust Fund
  • Setting up A/R Direct Payments
  • Inputting transactions into the AOD to record deposits, withdrawals for the resident account including monthly allowances, birthday and Christmas and other ancillary charges
  • Distributing monthly allowance to residents in accordance with the established schedule, policies, and procedures
  • Providing Banking Services 4 days a week, 2 hours a day to meet the needs of independent and assisted living residents. Schedules may be changed from time to time especially during pandemic
  • Posting 25% of B-Resident’s monthly income to resident’s Home Accounts
  • Maintaining and reconciling a cash drawer on daily basis
  • Maintaining a strict degree of confidentiality in all matters pertaining to A/R, Grand Lodge, and resident information received within the Accounting Department

2. Accounts Payable processing – Process Covina related invoices.

3. Assists with external audits relating to Trust Fund and Accounts Payable

4. Cooperating with co-workers and establishing good working relationships with all departments. Practicing team building and promoting good employee relationships in the department.

5. Assisting in posting all MHC-UC Credit Card Payments in MatrixCare

6. Collecting all mails from Finance Mailbox for distribution to the Team Member inboxes

7. Performing other tasks assigned by Accounting Manager

Requirements

SKILLS, ABILITIES AND EXPERIENCE

  • An intermediate level of skill and experience is required in operating a personal computer and performing computer operations relative to accounting
  • Must be able to communicate verbally and in writing to management, staff personnel, residents and resident families.

EDUCATIONAL REQUIREMENTS/LICENSES/CERTIFICATES

Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically:

  • Minimum 1-year college course in Accounting related field or two years of experience in the following areas:
  • Accounts Payable
  • Cashier
  • Account Reconciliation
  • Accounts Receivable
  • Bank Reconciliation
  • Data Entry
  • Excel
  • Customer Service

Benefits

At Grand Lodge, we are looking for team members who would like to combine their passion for helping people, good communication skills, decision-making skills, and great ethical standards with the opportunities to advance your career.

In return for your skills, you will be offered:

  • A work environment focused on teamwork and support
  • Excellent health, wage replacement and other benefits for you and your family’s well-being
  • A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan
  • Investment in your growth through Tuition Reimbursement
  • Paid time off