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Administrative Support Clerk

2 months ago

Santa Ana, United States ALL METALS PROCESSING OF ORANGE COUNTY LLC Full time $16 - $20
Job DescriptionJob Description

Administrative Support Clerk

Under limited supervision, is responsible for providing clerical support to the various Department staff. Performs a variety of general support tasks, Can gather, collects, record, track and verify data and information, send emails to customers or within company, complete miscellaneous projects and reports. Perform other duties as assigned.

Additional Responsibilities:

  • Billing and invoicing (Support and/or full-time as needed)
  • Creating invoices for completed jobs,
  • Checking purchase order prices, processes, Adding expedite charges, freight charges (if applicable) for incoming jobs,
  • Assisting customers with pricing requests and invoice questions.
  • Review outside processing companies and enter the prices into our system.
  • Credit review - Process Credit Card Applications and contact references.
  • Generate and distribute the daily sales reports each evening, as well as the monthly reports for month end.

QUALIFICATIONS:

  • Three years of administrative, pricing, estimating, and/or inside sales experience preferred.
  • Bachelor’s degree from an accredited four-year college or university preferably in Accounting, Business, or Finance helpful (or equivalent experience)
  • Must have strong mathematical skills.
  • Must have excellent written and oral communication skills.
  • Must have the ability to read and write instructions and correspondence.
  • Must be highly organized with great attention to detail.
  • Must have excellent time management skills.
  • Self-starter with the ability to assimilate data into reports or generate system reports
  • Strong analytical skills
  • Must have intermediate to advanced computer skills (email, routine database activity, word processing, spreadsheets, etc.); must be proficient in Excel.
  • Must be able to maintain good attendance.
  • Must have the ability to work independently.
  • Must be willing to work overtime; significant overtime may be required during busy periods.
  • Must be able to perform all essential functions of this job with or without reasonable accommodation.

ITAR REQUIREMENT:

Due to ITAR regulations, this position requires that the employee must be a U.S. Person (U.S. Citizen or Permanent Resident).