HR / Administrative Specialist

We are seeking a HR/ Administrative Specialist in Farmington Hills, MI

• Client: Japanese Automotive (Tier 2)

General Position Summary
The HR /Administrative Specialist is responsible for supporting various HR and General Affairs administrative activities and will run the daily functions of the HR department including hiring, administering pay, benefits, and leave, and enforcing company policies and practices.

Essential Job Functions
 Human Resources    
•    Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
•    Facilitates scheduled performance review process, providing guidance, tools and training for supervisors and employees.
•    Organizes and implements the onboarding process for new hires orientation. (i.e., conduct orientation, present, and explain benefit offerings, and provide employees with a welcoming and inclusive experience)
•    Oversees the SharePoint server infrastructure and user access.
•    Assists in maintenance of Human Resources Information System (HRIS) by creating, maintaining, and updating confidential personnel information and data entry of personnel actions. Review personnel actions for accuracy; process personnel actions according to procedures. Runs and audits various HRIS reports.
•    Recruits and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
•    Conducts or acquires background checks and employee eligibility verifications.
•    Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
•    Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
•    Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
•    Answers frequently asked questions from employees relative to standard policies, benefits, etc; refers more complex questions to appropriate senior-level HR management.
•    Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
•    Performs periodic audits of HR files, and records to ensure that all required documents are collected and filed appropriately.
•    Assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks and W-2s.
•    Acts as liaison between the organization and external benefits providers and venders, which may include health, disability, and retirement plan providers.
•    Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and volunteering events.
•    Maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, performance evaluations and classifications.
•    Assists with purchase and coordination of office supplies.
•    Participates in special projects to improve processes, tools, and systems.
•    Answers the Company’s general line, answers general inquiries, and forwards calls accordingly.
•    Performs other related duties as assigned.

 General Affairs    
•    Maintains the office safety and health, including updating OSHA log, labor law posters and other related reports.
•    Monitors inventory levels of office as assigned; orders, receives, and maintains appropriate levels of inventory as required.
•    Maintains the company vehicles. Schedule and organize appointments for vehicle maintenance and repairs as needed. Processes required paperwork for auto leasing and assist in returning of the company vehicles.
•    Maintains the company phone, cell phones, internet, computers, building security systems, and office cleaning.
•    Maintains the building and office equipment. Order vendors to conduct routine maintenance and repairs as needed.
•    Administers and maintains company insurance (General liability, worker’s comp, Auto insurance). This may include policy renewals, changes, and assists with an audit.
•    Assists Japanese expatriates for relocation between Japan and America.
•    Maintains office supplies, printer lease and coordinates maintenance of office equipment, including purchasing of supplies and equipment.
•    Receives and distributes office mail.
•    Assists with special projects and tasks related to assigned department and program.

Other & Miscellaneous    
•    Seeks constant improvement, more efficient and less expensive ways and means in work processes.
•    Performs special projects and other miscellaneous duties as assigned by HR /GA Manager.
•    Reports to work daily (M-F) based on company schedule and complies with all company policies and procedures.
•    Maintains high ethical standards in the workplace.
•    Maintains good communication with supervisors, staff members and outside contacts.
•    Responsible for maintaining a clean and safe working area.

Job Competencies (Knowledge, Skills, & Abilities)
Critical Competencies    
•    Analysis – Critically and carefully examines facts or data to develop a hypothesis or theory. Undertakes course of action to verify or disprove assumptions. Identifies causes of problems, secure relevant information, and recommends solutions. Conducts research and analysis to determine whether a concept or plan can effectively be put into action.
•    Math Skills – Ability to productively work with numbers and accurately perform arithmetical, algebraic or geometric calculations as needed.
•    Presentation – Effective expression of information, ideas and concepts formally to group of people. Uses supporting media appropriately.
•    Technical Communication – Able to communicate (reading, writing, speaking) by using the specialized vocabulary, terminology and concepts.
•    Confidentiality – Able to respect and maintain employees’ confidential information.
•    Job Knowledge - Solid knowledge of the position; routine instructions given.
•    Problem Solving - Creates relevant options for addressing problems/opportunities identified.
•    Compliance and Integrity - Reliably meets commitments and holds self and others accountable for actions and compliance.
•    Engagement - Feeling good about yourself in your role and in the organization. Shares information broadly while observing relevant policies. Build coalitions with key players.

Other Competencies    
Attention to Detail, Office Equipment Usage, Computer Usage, Multi-Tasking, Team Participation, Motivation to Learn New Skills, Knowledge of the HRIS systems.

Qualifications
 Education and Experience    
•    Bachelor’s degree in business or related field preferred; or 3+ years of Human Resourced related experience and/or training; or equivalent combination of education and experience preferred.

 Supervisory Responsibilities    
•    No

 Certificates / Licenses / Training Requirements    
•    Driver’s license

 Travel    
•    Traveling is not required as an essential duty but performed occasionally.

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