Accounts Payable Specialist

2 weeks ago

Seattle, United States BELLWETHER HOUSING Full time
Job DescriptionJob DescriptionDescription:

Non-Exempt

Compensation: $23.87 - $33.41/hour, depending on experience


Start your career at Bellwether Housing as an Accounts Payable Specialist in the vibrant city of Seattle, WA

Who We Are:

Established in 1980 with a vision to create urban housing opportunities, Bellwether Housing has been a trailblazer in transforming lives. By breaking down housing barriers, we've empowered individuals and families, especially those from marginalized communities. As we continue to make a lasting impact, we're embarking on an ambitious mission to build and acquire 2,500 homes by 2025. This is your opportunity to be part of our dynamic team and help shape the future of affordable housing


Position Overview:

The Accounts Payable Specialist will perform all functions related to invoice processing, customer receipts, and mortgage payments, and assist with year-end regulatory reporting. The position involves daily maintenance of the vendor and customer database, administration of organizational debt obligations, and management of internal and external customer relationships for multiple entities.


Work Schedule: Hybrid – Monday & Friday onsite, 9:00am – 5:00pm, final schedule to be determined by supervisor


Your Impact:

  • Review, post, and process vendor payments in Yardi.
  • Respond timely to Yardi exception queue errors.
  • Ensure payment requests are properly approved.
  • Review vendor statements, reconcile, and resolve outstanding issues timely.
  • Proactively monitor payable activity to ensure vendors are paid on time.
  • Process all vendor auto payments (ACH and EFT), codes, and post to the accounts payable module.
  • Routes and codes invoices to appropriate internal customers for review and approval.
  • Responds to internal and external customer inquiries and conduct research related to invoice payments and approvals.
  • Monitor Accounts Payable email inboxes.
  • Ensure voided payment transactions are correctly processed and properly destroyed.
  • Respond to and research inquiries in a timely and professional manner.
  • Keep current on IRS vendor reporting requirements.
  • Monitor workflows and follow up on outstanding items.
  • Follow up on outstanding invoice approvals.
  • Verify that all mortgages have been posted.
  • Request approval of any outstanding credit card charges.
  • Assist the department with posting AP accruals at month-end, quarter-end, and year-end close.
  • Review the aged payable report.
  • Ensure internal controls and Bellwether policies are applied to all transactions.
  • Continually assess AP system and processes for improvements and efficiencies.
  • Collaboratively work with other departments to resolve posting/billing issues, when applicable.
  • Undertake other duties as assigned.
Requirements:

Who You Are:

  • Bachelor’s/Associate degree in accounting, or equivalent experience.
  • Minimum 2 years experience with accounts payable processing using an ERP system.
  • Proficient in Microsoft Office applications including Excel, Outlook, and Teams.
  • Requires meticulous attention to detail and routines.
  • Ability to respond quickly and tactfully to customer requests.
  • Good oral and written communication skills.
  • Ability to work independently and as part of a team.
  • Yardi experience is a plus.
  • Multi-entity experience.
  • Knowledge of Generally Accepted Accounting Principles Customer-first focus, creative problem-solving skills.
  • Working knowledge of automated accounting systems.
  • Effective verbal and written communication skills; ability to effectively train employees.
  • Commitment to the mission, values, and diversity statement of the organization.
  • Candidates selected for this position must pass a criminal history background check prior to employment with Bellwether.

What We Offer: Bellwether Housing is your platform for growth, empowerment, and purpose. When you join our team, you will receive:

  • Competitive compensation accompanied by a generous benefits package.
  • Medical, dental, and vision insurance.
  • A 403(b)-retirement plan with an employer match, guiding you towards a prosperous future.
  • Fuel for your personal and professional development with up to $1,500 in employer-paid continuing education per year.
  • An ORCA Transit Pass to navigate the city with ease.
  • Up to 27 paid days off in your first year and 8 paid office closure days.
  • The chance to be part of a transformative mission, leaving a mark on the lives of those we serve in our communities.

At Bellwether Housing, you will elevate your career in a role that's as rewarding as it is impactful, where you’ll be part of a movement that is helping shape the future of affordable housing in Seattle and where diversity, equity, and inclusion are the pillars of our success.


Note: This role requires successful completion of a background check in accordance with Seattle’s Fair Chance Employment Ordinance.

Bellwether Housing is an equal-opportunity employer. We will not discriminate based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We support the Americans with Disabilities Act (ADA) to reasonably accommodate all qualified applicants [and employees] by providing reasonable accommodations to people with disabilities. To request Reasonable Accommodation for the application or interview process please contact recruiting@bellwetherhousing.org. Bellwether Housing is dedicated to building a diverse, equitable, and inclusive workplace. We value having employees whose skills, experiences, and backgrounds reflect the populations we serve. We are committed to being an anti-racist organization while acknowledging we have a long way to go. You can learn more about our DEI work on our website.

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