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Administrative Assistant

3 months ago

Florence, United States Comfort Keepers of South Carolina Full time
Job DescriptionJob DescriptionJOB TITLE: Administrative Assistant

IMMEDIATE MANAGER General Manager

AIM OF THE JOB
The Administrative Assistant, in cooperation with the Billing specialist is responsible for assisting with
inventory management, administrative support, clerical tasks and all related systems. To assist the Billing
and Payroll Specialist in maintaining and updating the organization's financial records.

DIMENSIONS
The Administrative Assistant:
● Maintains a professional and respectful work environment consistent with Comfort Keepers’
expectations and Core Values.
● Monitors all shifts worked and completes daily finalizing for billing and payroll, maintaining
accurate records and reports any errors to office staff while keeping accurate record of client and
caregiver schedule.
● Weekly reporting of accounts receivable, research delinquent items and report to the General
Manager.
● Prepare bank deposits, general ledger postings, and statements
● Make bank runs to deposit checks
● Process claims for third party vendors
● Assists in any audits to provide required information to auditors and or payor sources in a concise
and timely manner.
● Retrieve, distribute and file care logs as outlined in the company policy
● Interact with clients, vendors, and internal departments to resolve any financial discrepancies or
answer queries about payments.

MOST FREQUENT INTERNAL/EXTERNAL CONTACTS & NETWORKS
Will work closely with the following internal contacts:
● Managers
● All internal office staff
Will work closely with the following external contacts:
● Caregivers, Clients, and family members
● Payor Sources, Financial Institutions and Vendors

This job description is not intended to be all-inclusive. The employee will be expected to perform other
job duties as assigned.

Work Environment: Office Setting

Position and Physical Demands:
Walking, sitting, and standing with lifting not to exceed 50 lbs. Extended time at a computer work screen
and on the telephone. Driving to client homes and marketing events may be required.

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