Administrative Assistant

3 weeks ago


Jersey City, United States Northbound Search Full time
Job DescriptionJob Description

Job Description:

Our client is a large alternative asset management firm seeking an administrative assistant with 1-3 years of corporate experience to act as the face of the firm and assist various investment professionals. This firm is a close knit group of professionals looking for someone to contribute to the office environment and culture as a whole as they grow in size. This multi-faceted role operates at a fast pace and offers the opportunity to assist in all levels of the firm.

Job Responsibilities:

  • Manage calendars, conference calls, book appointments and conference rooms for the associates as needed
  • Coordinate occasional travel arrangements as needed
  • Manage phone lines and direct calls to the appropriate parties
  • Process expense reports as well as submit invoices
  • Prepare research, meeting materials, models, and call notes for any event as needed
  • Maintain inventory office supplies and kitchen
  • Act as office liaison
  • Take on ad hoc projects as assigned
  • Have a high sense of discretion when handling sensitive information
  • Greet guests as they visit the office and provide the appropriate refreshments

Job Requirements:

  • Bachelor's degree required
  • 1-3 years admin experience in a corporate setting
  • Strong multi-tasking ability
  • Ability to build relationships with vendors, clients, and brokers
  • Strong communication skills
  • Working knowledge of Microsoft Office
  • Superior time management skills


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