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Administrative Operations Assistant
3 months ago
Herman Construction Group, a subsidiary of Bristol Bay Construction Holdings LLC, is seeking a highly organized and proactive Administrative Operations Assistant to manage office operations effectively. The ideal candidate will be able to handle a wide range of administrative tasks with efficiency and professionalism.
This position is onsite in Escondido, CA.
Compensation:$30 - $35 hourly DOE
Responsibilities:- Welcome and assist guests in the reception area, manage incoming mail, and operate a multi-line phone system.
- Handle email correspondence promptly, prioritize important messages, and ensure timely responses.
- Schedule and organize meetings, appointments, and conference calls efficiently.
- Assist in arranging travel bookings, accommodations, and itineraries as needed.
- Prepare and submit accurate expense reports in compliance with company policies.
- Serve as a liaison between departments, conveying messages and facilitating communication.
- Collaborate with various departments to gather necessary information, documents, or reports.
- Supervise office operations to ensure smooth day-to-day functioning.
- Manage office supplies, equipment, and inventory levels, making procurement decisions when required.
- Coordinate office maintenance, repairs, and facilities management tasks effectively.
- Support in drafting, reviewing, and managing contracts, agreements, and legal documents when necessary.
- Coordinate the maintenance, servicing, and scheduling of company vehicles.
- Manage documentation related to the company's fleet, including registrations, insurance, and inspections.
- Successful track record of providing administrative support to senior executives, including managing calendars, travel arrangements, and communications.
- Exceptional organizational skills with a strong attention to detail and ability to multitask effectively.
- Proficient in office management software such as Microsoft Office Suite and experienced with email scheduling tools.
- Strong interpersonal and communication skills to interact effectively with individuals at all organizational levels.
- Demonstrated ability to handle confidential information with discretion.
- Knowledge of contract management processes and basic legal principles is advantageous.
- Capable of making independent decisions, prioritizing tasks, and managing multiple responsibilities concurrently.
- Excellent written and verbal communication skills for effective engagement with internal and external stakeholders.
- Minimum qualifications include a High School Diploma and at least 3 years of experience supporting senior executives.
Bristol Bay Construction Holdings LLC (BBCH) is a holding company of Bristol Bay Native Corporation, an Alaska Native Corporation. The BBCH family of companies include 8(a), small, and large businesses operating under the Aerostar, CCI, CSI, Herman, and SES brands. The vision of BBCH is to be best value companies and employers of choice, recognized for our dedication to our unity of purpose, values, employees, clients, and shareholders. For three decades, our best-value companies have provided federal and commercial clients with superior quality and cost-effective, innovative, and sustainable solutions for general construction, restoration services, civil works, fuels systems, environmental services, professional services, and facility support services.
BBCH gives hiring, promotion, training, and retention preference to BBCH shareholders, shareholder descendants, and shareholder spouses who meet the minimum qualifications for the job.
