Administrative Support Specialist

4 weeks ago


Escondido, California, United States Mental Health Systems, Inc. Full time
Job Description

Mental Health Systems, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide clerical support to our program.

Responsibilities include:

  • Completing admissions and discharges to our Electronic Health Record (EHR) system.
  • Reviewing records for completeness, accuracy, and compliance with regulations.
  • Providing exceptional communication and clerical support, including screening and directing calls.
  • Supporting the opening of a new clinic, including administrative tasks and preparation of communications and reports.
  • Utilizing Microsoft Office software, spreadsheets, and databases to maintain accurate records and reports.
  • Greeting and assisting visitors and clients, while maintaining confidentiality of client care.
  • Logging receipt of checks and/or cash, and depositing in the appropriate account through designated channels.
  • Aiding in the general operation of the facility, including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
  • Opening clients in EHR and entering demographic data.
  • Participating in scheduled program meetings and other relevant duties as assigned.

Requirements include:

  • High School Diploma or GED required.
  • Valid California driver's license and current auto insurance per contract requirements.
  • Knowledge of Microsoft Office and EHR software preferred.
  • Cultural Competency understanding required.
  • Bilingual preferred.


  • Escondido, California, United States Neighborhood Healthcare-NPA Full time

    Job OverviewNeighborhood Healthcare-NPA is seeking a dedicated volunteer to support our behavioral health services. As an Administrative Volunteer, you will play a crucial role in helping our patients receive timely access to care.Key Responsibilities:Manage and maintain the waitlist for behavioral health servicesCoordinate with the behavioral health team to...


  • Escondido, California, United States Shoup Legal. A Professional Law Co Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal. A Professional Law Co. As a key member of our team, you will be responsible for providing exceptional customer service to our clients, managing files and data, and ensuring the smooth operation of our office.Key Responsibilities:Provide professional and...


  • Escondido, California, United States North County Lifeline Full time

    Job SummaryNorth County Lifeline is seeking an Administrative Specialist to provide administrative support for the Community Services for Families (CSF) program. The successful candidate will be responsible for performing a variety of general clerical tasks, including filing documents, maintaining electronic databases, and assembling documentation...

  • IT Support Specialist

    3 weeks ago


    Escondido, California, United States TRUCEPT INC. Full time

    Job Title: IT Support SpecialistJob Summary:Trucept Inc. is seeking an IT Support Specialist to join our team. The ideal candidate will have excellent technical skills and a strong ability to communicate with customers.Key Responsibilities:Assist customers with technical issues or questions relating to computer hardware or software devices.Take phone calls...

  • IT Support Specialist

    4 weeks ago


    Escondido, California, United States TRUCEPT INC. Full time

    Job Title: IT Support SpecialistAt Trucept Inc., we are seeking a highly skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical assistance to our clients and employees, resolving technical issues, and ensuring the smooth operation of our computer systems and networks.Key Responsibilities:*...

  • IT Support Specialist

    4 weeks ago


    Escondido, California, United States TRUCEPT INC. Full time

    Job Title: IT Support SpecialistAbout the Role:At Trucept Inc., we are seeking a highly skilled IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical assistance to our clients and employees, resolving technical issues, and ensuring the smooth operation of our computer systems and networks.Key...

  • IT Support Specialist

    3 weeks ago


    Escondido, California, United States Trucept, Inc. Full time

    Job SummaryTrucept is seeking a skilled IT Support Specialist to join our team. The ideal candidate will have a strong understanding of computer hardware and software, as well as excellent communication and problem-solving skills.Key ResponsibilitiesProvide technical assistance to customers via phone, email, or in-personDiagnose and resolve technical issues...


  • Escondido, California, United States IT TechPros, Inc. Full time

    Job Title: Technical Support SpecialistJob Summary:We are seeking a highly skilled Technical Support Specialist to join our team at IT TechPros, Inc. As a Technical Support Specialist, you will provide exceptional technical support to our clients, ensuring their IT needs are met with efficiency and professionalism.Key Responsibilities:- Provide technical...


  • Escondido, California, United States Equus Full time

    Job SummaryWe are seeking an experienced Accounting Support Specialist to join our team at Equus Workforce Solutions. In this role, you will be responsible for compiling and sorting documents, routing invoices for review and approval, and ensuring accurate and timely entry and processing of invoices and manual checks.Key ResponsibilitiesCompile and sort...


  • Escondido, California, United States Shoup Legal, a Professional Law Corporation Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal, a Professional Law Corporation.The ideal candidate will have excellent customer service skills, be able to multitask, and have a strong ability to learn and adapt to new situations.Responsibilities will include:Professionally handling client contact for...


  • Escondido, California, United States Shoup Legal. A Professional Law Co Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our team at Shoup Legal. A Professional Law Co. The ideal candidate will have excellent customer service skills, be able to multitask, and have a strong ability to learn and adapt to new situations.The Office Assistant will be responsible for handling client contact, maintaining...


  • Escondido, California, United States Building Independence Full time

    Job OverviewBuilding Independence, INC is seeking compassionate and dedicated professionals to support and care for adults with developmental disabilities.Key ResponsibilitiesDevelop and implement daily routines for clients, ensuring their health, safety, and well-being.Support clients in achieving their goals and objectives, as outlined in their Individual...


  • Escondido, California, United States Shoup Legal, a Professional Law Corporation Full time

    Job Type: Full-timeJob Description: Are you a detail-oriented and organized professional looking for a challenging role in a law office? We're seeking a highly motivated and customer-focused Office Assistant to join our team. Responsibilities: • Handle client contact and correspondence with professionalism and discretion• Maintain accurate and up-to-date...


  • Escondido, California, United States Army National Guard Full time

    Job DescriptionAs a Signal Support Systems Specialist in the Army National Guard, you will play a vital role in ensuring the smooth flow of information within military units. Your responsibilities will include integrating signal systems and networks, performing signal support functions, and maintaining radio and data distribution systems.Key...


  • Escondido, California, United States AAM LLC Full time

    Job Title: Onsite Administrative AssistantAt AAM LLC, we are seeking a highly organized and detail-oriented Onsite Administrative Assistant to provide exceptional support to our community management team. As a key member of our team, you will be responsible for providing administrative assistance to our Onsite Community Manager and residents, ensuring a...

  • IT Specialist

    3 weeks ago


    Escondido, California, United States Town of Apex North Carolina Full time

    About This Position:The Town of Apex is seeking a skilled IT Specialist to join our team. As an IT Specialist, you will be responsible for providing technical support for the administration and operation of the Town's computer systems, including hardware and software maintenance, network operations, and server maintenance.Key Responsibilities:Provide...


  • Escondido, California, United States Bilbro Construction Company Inc. Full time

    About the Job:Are you looking for a challenging and rewarding role in the construction industry? Bilbro Construction Company Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our Accounting Department and Office Manager. Your duties will...


  • Escondido, California, United States Lightfully Behavioral Health Full time

    Job Summary:Lightfully Behavioral Health is a dynamic and compassionate organization dedicated to providing high-quality mental health treatment and innovative care services. We are seeking a skilled and empathetic Client Care Technician to join our team.Key Responsibilities:Provide aid, supervision, and protective oversight of clients during assigned...


  • Escondido, California, United States Stein Dermatology APC Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Stein Dermatology APC. The ideal candidate will have experience in dermatology and be able to provide clinical support to our physicians.Responsibilities:Provide clinical support to physicians during procedures and surgeriesAssist with administrative tasks, including scheduling...


  • Escondido, California, United States OneStaff Medical Full time

    Job Title: Medical Physicist SpecialistJob Description:OneStaff Medical is seeking a Medical Physicist Specialist for a travel job in a medical facility. The ideal candidate will have experience working with patients and medical staff, and will be proficient in various analytical and computer-aided techniques.Responsibilities:* Work with patients and medical...