Legal Office Assistant

1 week ago

Naples, United States Law Offices of Marc L. Shapiro, P.A. Full time
Job DescriptionJob Description

Office Assistant - Back-up Receptionist

The ideal candidate for the position of Office Assistant/Back-Up Receptionist at The Law Offices of Marc L. Shapiro, P.A. and ARIES Title will possess a blend of essential skills, experience, and personal attributes vital to thriving in a dynamic office environment. We are seeking a detail-oriented individual with a proactive mindset, exceptional organizational abilities, and strong communication skills. The candidate should be adept at multitasking and prioritizing tasks effectively while maintaining a high level of accuracy and professionalism. Candidates should demonstrate proficiency in administrative tasks, possess a high school diploma or equivalent, and have previous experience in an office support role. If you are enthusiastic about contributing to a positive work environment and possess the qualities outlined above, we encourage you to apply for this exciting opportunity.

Compensation:

$18 hourly

Responsibilities:

  • Greet visitors and direct them to the appropriate person or department.
  • Answer incoming calls, screening the caller, and directing the call accordingly.
  • Provide administrative support to management and team members.
  • Perform clerical tasks to support timely escrow closings and title recordings for the title company.
  • Maintain organized filing systems, both electronic and physical.
  • Assist with data entry and record-keeping tasks.
  • Assist with inventory management and restocking.
  • Assist with mail processing and distribution.
  • Maintain a tidy and welcoming reception area.
  • Assist with other receptionist duties as needed.
Qualifications:

  • High school diploma or equivalent; additional education or certification is a plus.
  • Bi-lingual conversational Spanish is preferred.
  • Proven experience in an administrative or office support role.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy in all work.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
About Company

At The Law Offices of Marc L. Shapiro, P.A., a revered legal institution since 1992, we've dedicated ourselves to championing the rights of personal injury victims across Southwest Florida, with offices in Naples, Fort Meyers, and Orlando. With a team seasoned in handling complex personal injury cases including auto accidents and other traumatic events, our firm has recovered millions for our clients, embodying a steadfast commitment to justice and empathy. Our ethos is rooted in integrity, communication, and transparency, principles that have guided us to numerous accolades and a reputation for unrivaled legal expertise. Beyond our legal prowess, we're known for our impactful community engagement. Our founder, Marc Shapiro, inspired by personal experiences, actively supports causes such as the Juvenile Diabetes Research Fund and Autism awareness, reflecting a deep commitment to societal well-being beyond the courtroom.

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