Legal Administrative Assistant

3 weeks ago


Rye Brook, United States Madison Approach Full time
Job DescriptionJob DescriptionWe are currently looking for a Legal Administrative Assistant for our client, a Real Estate Law Firm located in Rye Brook, NY. In this role you will be assisting the 2 Partners with transactional document support as well as providing general office administrative support. Hours: 9:30-5:30 OR 10am-6pm; Salary: $65-70K DOE.
Responsibilities:
  • Type, edit, and redline correspondence, retainer letters, leases, agreements, closing checklists, closing statements, indices, spreadsheets, and tables/charts.
  • Conducts research on projects as directed by firm’s attorneys to enhance and increase work quality and productivity.
  • Assist with monthly billing, daily bank deposits, accounts receivable, and accounts payable.
  • Maintain and update attorneys’ calendar relating to deadlines, meetings, conference calls, events, seminars, and closings.
  • Overall maintenance and upkeep of office, including conference room, supplies/equipment, snacks, and beverages.
  • Collect, read, sort, scan, and upload daily mail to appropriate client folders.
  • Handle incoming/outgoing mail.
  • Enter, edit, and finalize time and expense entries. Review, prepare, assemble, and email monthly client invoices.
  • Interface with attorneys, clients, title companies, banks, insurance agents, property managers, and vendors.
  • Organize and maintain files.
  • Serve visitors by greeting and directing to appropriate conference room.
  • Perform other ad-hoc projects as assigned


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