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Legal Assistant

3 months ago

Pine Brook, United States Frier & Levitt, LLC Full time
Job DescriptionJob Description

Frier Levitt, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The Firm draws on its experience representing stakeholders across the entire healthcare spectrum. In the Life Sciences, Frier Levitt has represented pharmacies of all kinds and assisted with regulatory, transactional, and litigation matters. On the Healthcare side, the Firm's clients have included large physician group practices, hospitals, hospital medical staff, ambulatory surgery centers, laboratory companies, as well as the complete panoply of ancillary service providers. Frier Levitt attorneys are licensed in numerous states. The Firm has offices in Pine Brook, NJ, and New York City.

An experienced, full-time Legal Assistant (a/k/a "Legal Administrative Assistant" or "Legal Secretary") is sought for our Litigation department. Note that this is not a paralegal position.

The successful candidate will be working in our Pine Brook, NJ, office; however, you may be eligible to work remotely one day a week after two months of employment.

The Legal Assistant will be responsible for:

  • Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability; scheduling calls and meetings via Microsoft Teams
  • Scanning, saving and uploading documents to our document management system (NetDocs) and utilizing our Centerbase system for billing, potential new clients, contact information, and engagement letter monitoring
  • Drafting, proofreading, and revising legal documents and other case materials
  • Redlining documents
  • Preparation of document productions, including Bates stamping
  • Assisting department paralegal with trial notebooks and preparation
  • Processing time entries for attorneys using CenterBase
  • Answering attorney phones in a timely and polite manner
  • Coordinating travel as necessary
  • Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records
  • Effectively and calmly communicating with staff, attorneys and clients
  • Extremely organized, paying close attention to details
  • Backing up other Legal Assistants when necessary

Requirements:

  • 3+ years' experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred)
  • Expert multitasker in high-volume litigation department with outstanding follow-up skills
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office Suite, Adobe and DocuSign products
  • Excellent communication, proofreading, and organization skills
  • Ability to prioritize assignments and tasks
  • Experience in preparing Table of Authorities and Table of Contents for legal filings helpful

Benefits:

Frier Levitt offers a competitive salary and a full range of benefits, including PTO (no waiting period), medical, dental, vision, 401(k) (upon eligibility to participate), life insurance, on-site gym.

Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.