Administrative Assistant

1 month ago

Evansville, United States Proman Staffing Full time
Job DescriptionJob DescriptionPROMAN Staffing has partnered with a well-known Manufacturing Company in Evansville, IN.We are now hiring an Administrative Assistant who is a team player, versatile, and dependable
Must have a clean background and be able to pass a drug screen.
Job Duties include but no limited to:
  • Maintain a neat lobby/reception area while ensuring desk is opened at the designated time and answering phones in a pleasant and efficient manner.
  • Maintain a clean and well stocked conference room for guests and visitors.
  • Greet and assist visitors entering the lobby in a timely, friendly, and professional manner, and follow up with anyone kept waiting an extended period of time.
  • Perform mail clerk duties including distributing mail, collecting mail, and taking mail to mailbox.
  • Arrange for priority/expedited package pick up as well as receive packages at front desk and notify recipient of delivery in a timely manner.
  • Provide administrative support to all departments for special projects.
  • Maintain office supplies for all office, lab, warehouse, maintenance, and production staff including but not limited to printer/copiers, drinks and snacks for meetings and any other office related needs.
  • Coordinate promotional projects such as uniform shirts, business cards and other customized merchandise as requested.
  • Coordinate meeting arrangements, transportation, reservations and catering.
  • Collaborate with managers on staffing needs in their departments and fill as soon as possible.
  • Work with predetermined staffing agencies to arrange for interviews and notify them of hiring/termination of agency employees, forward timecards, verify invoices and prepare all paperwork for temporary workers to transfer to employees.
  • Perform all employee onboarding tasks and verify all online tasks are completed by the new employee.
  • Keep all job descriptions reviewed at least once per year and update when there are changes or additions.
  • Assist with employee communications regarding announcements, open enrollment, company-wide meetings, etc.
  • Assist with timely completion of annual reviews and other paperwork managers are to complete with or for their employees.
  • Keep electronic employee files up to date by scanning paperwork, naming files and placing documents in the employee’s file.
  • Assist other departments with scanning paperwork in a timely manner.
  • Assist and back up HR Manager with daily tasks and inquiries that come up from employees or managers.

Qualifications:
  • Must have excellent verbal & written communication
  • Must have computer and application experience
  • Must be detailed oriented
  • Professional / Friendly/Positive Attitude
  • Must have good time management skills and be organized

Why PROMAN Staffing?
  • Friendly, Knowledgeable Staff
  • Direct Deposit Programs
  • Medical, Dental, Vision Benefit Programs
  • Short-Term Disability & Life Insurance Programs
  • Referral Bonus
  • Weekly Pay
Apply online at www.promanstaffing.comFeel free to also visit us in person: 101 E 9th St, Owensboro, KY 42303
PROMAN Staffing goal is to create a great talent experience to ensure successful employment for our employees to reach their full potential. We believe in connecting great employees with great companies for a safe & world-class experience for both.
#ZIPCEN

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