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Administrative Assistant
1 month ago
Must have a clean background and be able to pass a drug screen.
Job Duties include but no limited to:
- Maintain a neat lobby/reception area while ensuring desk is opened at the designated time and answering phones in a pleasant and efficient manner.
- Maintain a clean and well stocked conference room for guests and visitors.
- Greet and assist visitors entering the lobby in a timely, friendly, and professional manner, and follow up with anyone kept waiting an extended period of time.
- Perform mail clerk duties including distributing mail, collecting mail, and taking mail to mailbox.
- Arrange for priority/expedited package pick up as well as receive packages at front desk and notify recipient of delivery in a timely manner.
- Provide administrative support to all departments for special projects.
- Maintain office supplies for all office, lab, warehouse, maintenance, and production staff including but not limited to printer/copiers, drinks and snacks for meetings and any other office related needs.
- Coordinate promotional projects such as uniform shirts, business cards and other customized merchandise as requested.
- Coordinate meeting arrangements, transportation, reservations and catering.
- Collaborate with managers on staffing needs in their departments and fill as soon as possible.
- Work with predetermined staffing agencies to arrange for interviews and notify them of hiring/termination of agency employees, forward timecards, verify invoices and prepare all paperwork for temporary workers to transfer to employees.
- Perform all employee onboarding tasks and verify all online tasks are completed by the new employee.
- Keep all job descriptions reviewed at least once per year and update when there are changes or additions.
- Assist with employee communications regarding announcements, open enrollment, company-wide meetings, etc.
- Assist with timely completion of annual reviews and other paperwork managers are to complete with or for their employees.
- Keep electronic employee files up to date by scanning paperwork, naming files and placing documents in the employee’s file.
- Assist other departments with scanning paperwork in a timely manner.
- Assist and back up HR Manager with daily tasks and inquiries that come up from employees or managers.
Qualifications:
- Must have excellent verbal & written communication
- Must have computer and application experience
- Must be detailed oriented
- Professional / Friendly/Positive Attitude
- Must have good time management skills and be organized
Why PROMAN Staffing?
- Friendly, Knowledgeable Staff
- Direct Deposit Programs
- Medical, Dental, Vision Benefit Programs
- Short-Term Disability & Life Insurance Programs
- Referral Bonus
- Weekly Pay
PROMAN Staffing goal is to create a great talent experience to ensure successful employment for our employees to reach their full potential. We believe in connecting great employees with great companies for a safe & world-class experience for both.
#ZIPCEN
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