Senior Administrative Assistant

1 month ago

Evansville, Indiana, United States University of Southern Indiana Full time

Title: Senior Administrative Assistant (Registrar)

Division: Provost's Office

Department: Registrar's Office

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.43/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Senior Administrative Assistant (Registrar).

Carry out the policies and procedures of the Registrar's Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar's Office.

Duties/Responsibilities

Provide initial customer service to visitors to the Registrar's Office.

Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc.

Train students on how to register via myUSI when appropriate.

Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate.

Supervise and coordinate the receipt and distribution of all incoming mail.

Advise students, faculty, staff, and the general public of the University's academic policies and practices as they relate to student registration and records data.

Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data.

Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc.

Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required.

Assist with processing non-attendance withdrawals and academic dismissals.

Assist with verifying Change of Major forms and Change of Academic Bulletins.

Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure.

Assist students with ordering official transcripts via myUSI.

Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse.

Scan and index documents into document imaging system.

Assist office staff with various projects during peak periods.

Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974.

Other duties as assigned.

Required Knowledge and Skills

High school diploma/GED.

Excellent interpersonal, organizational and communication skills.

Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students.

Must keep students calm in situations where they might not understand how to proceed with registration.

Must possess demonstrated customer service skills that would benefit in helping students register successfully.

Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software.

Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines.

Must assess students' needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed.

Ability to handle multiple projects simultaneously and in an efficient and effective manner.

Ability to work effectively with diverse needs and requests of individuals.

Excellent customer service or public relations skills.

Must maintain confidentiality in accordance with FERPA.

Preferred Knowledge and Skills

College course work.

Experience in a university Registrar's office.

Regular Work Hours/Travel Requirements

Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.

Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed.

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits Benefits for this position include:

Affordable medical, dental, vision, life and short term and long-term disability insurance plans.Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.Full tuition fee waiver for employees/75% for spouses and dependent children.Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit

Application Process

Click "Apply Now" near the top right of this page to complete an application and upload application materials. Application materials should include:
Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at or Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at or

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

  • Senior Administrative Assistant

    2 months ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Senior Administrative Assistant (Pott College of Science, Engineering, and Education)Division: Provost's OfficeDepartment: Pott College of Science, Engineering, & EducationFLSA Status: Non-ExemptSalary Range: Grade 5: $13.43/hourEEO Job Group: 5 E6Position SummaryThe University of Southern Indiana is accepting applications for Senior Administrative...

  • Site Administrative Assistant

    2 months ago

    Evansville, Indiana, United States Bechtel Full time

    Requisition ID: 277453 Relocation Authorized: None Telework Type: Full-Time Office/Project Work Location: Evansville, IN Extraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the...

  • Senior Painter

    3 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Senior PainterDivision: Finance and AdministrationDepartment: Facility Operations and PlanningFLSA Status: Non-ExemptSalary Range: Grade 10: $20.57/hourEEO Job Group: 6 E7Position SummaryThe University of Southern Indiana is accepting applications for Senior Maintenance Mechanic (Painter).Perform wide range of maintenance work, with a concentration in...

  • Social Services Assistant

    2 days ago

    Evansville, Indiana, United States EagleCare LLC Full time

    North Park is now hiring a Social Services Assistant What does a Social Services Assistant do each day at North Park? Making a difference in the lives of the patients we serve by providing them care and compassion. Acting as a positive teammate to fellow employees by helping onboard new teammates. Provides medically-related social services to attain or...

  • Assistant Baseball Coach

    2 months ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    The University of Southern Indiana is accepting applications for Assistant Baseball Coach. The Assistant Baseball Coach is responsible for assisting the Head Coach in the management and administration of the Baseball intercollegiate sports program. Duties/Responsibilities Coach practice sessions and workouts. Assist with coaching responsibilities during...

  • Assistant Softball Coach

    2 months ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Assistant Softball CoachDivision: President's OfficeDepartment: AthleticsFLSA Status: ExemptSalary Range: $40,000EEO Job Group: 2 C9Position SummaryThe University of Southern Indiana is accepting applications for Assistant Softball Coach.Responsible for assisting the Head Coach in the management and administration of the Women's Softball Division 1...

  • Assistant Baseball Coach

    2 months ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Assistant Baseball CoachDivision: President's OfficeDepartment: AthleticsFLSA Status: ExemptSalary Range: $40, ,000EEO Job Group: 2 C9Position SummaryThe University of Southern Indiana is accepting applications for Assistant Baseball Coach.Responsible for assisting the Head Coach in the management and administration of the Baseball intercollegiate...

  • Athletics Game-Day and Events Assistant

    1 month ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Athletics Game-Day and Events Assistant (Part-Time)Division: President's OfficeDepartment: AthleticsFLSA Status: Non-ExemptSalary Range: Grade 5: $13.43/hourEEO Job Group: 2 C9Position SummaryThe University of Southern Indiana is accepting applications for Athletics Game-Day and Events Assistant (Part-Time).Assist Athletics Administration staff with...

  • Assistant Director of Occupancy Management and Office Operations

    2 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Assistant Director of Occupancy Management and Office OperationsDivision: Student AffairsDepartment: Housing & Residence Life OperationsFLSA Status: ExemptSalary Range: $50,000 Annual SalaryEEO Job Group: 2 E2Position SummaryThe University of Southern Indiana is accepting applications for Assistant Director of Occupancy Management and Office...

  • Assistant Director of Public Safety

    1 month ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Assistant Director of Public SafetyDivision: Finance and AdministrationDepartment: Public Safety OfficeFLSA Status: ExemptSalary Range: $71,000EEO Job Group: 3 E3Position SummaryThe University of Southern Indiana is accepting applications for Assistant Director of Public Safety.Full-time position to assist the Director of Public Safety in managing the...

  • Clerical Assistant

    6 days ago

    Evansville, Indiana, United States State Of Indiana Full time

    Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real...

  • Enrollment Support Associate

    2 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Enrollment Support AssociateDivision: Strategic Enrollment ManagementDepartment: Undergraduate AdmissionsFLSA Status: Non-ExemptSalary Range: Grade 8: $17.35/hourEEO Job Group: 5 E5Position SummaryThe University of Southern Indiana is accepting applications for Enrollment Support Associate.The Enrollment Support Associate provides high-level...

  • Budget Analyst

    3 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Budget AnalystDivision: Finance and AdministrationDepartment: Business OfficeFLSA Status: ExemptSalary Range: $54, ,000EEO Job Group: 2 E2Position SummaryThe University of Southern Indiana is accepting applications for Budget Analyst.Provide budgeting and financial forecasting services to support the development and administration of University...

  • Technician - System IT I

    1 week ago

    Evansville, Indiana, United States Bally's Evansville Full time

    Sets up, verifies, and runs jobs using job control language statements and/or other appropriatecommands.Assists in analysis and recovery of system/s when malfunction occurs.Perform routine Daily Systems Checks and documents results to identify anomalies to be resolved. Assists in monitoring security procedures.Monitors and performs all Production and File...

  • Inventory Specialist

    3 weeks ago

    Evansville, Indiana, United States Bechtel Full time

    Requisition ID: 278054 Relocation Authorized: National - Single Telework Type: Full-Time Office/Project Work Location: Evansville, IN Extraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the...

  • Manager - Slots

    3 weeks ago

    Evansville, Indiana, United States Bally's Evansville Full time

    Responsible for all aspects of Slot and Sportsbook operations including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Responsible for the Slot Department and Sportsbook financial performance and revenue. Assist...

  • Student Athlete Development and Retention Coordinator

    3 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Student Athlete Development and Retention CoordinatorDivision: President's OfficeDepartment: AthleticsFLSA Status: $ $23.06Salary Range: Administrative Non-exempt Hourly RateEEO Job Group: 2 C8Position SummaryThe University of Southern Indiana is accepting applications for Student Athlete Development and Retention Coordinator.Responsible for providing...

  • Staff Accountant, Accounts Payable

    3 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Title: Staff Accountant, Accounts Payable & TaxDivision: Finance and AdministrationDepartment: Business OfficeFLSA Status: ExemptSalary Range: $50,000EEO Job Group: 2 E2Position SummaryThe University of Southern Indiana is accepting applications for Staff Accountant, Accounts Payable & Tax.Perform various accounting functions to process, record, review,...

  • Physician - Neurology

    2 months ago

    Evansville, Indiana, United States Ascension Indiana Full time

    DetailsSpecialty: NeurologySubspecialty Interest: None RequiredSchedule: Full timeCall Schedule: 1:3Practice Detail: Ascension Medical Group NeurologyEMR System: AthenaHealthFacility: Ascension St. Vincent EvansvilleLocation: Evansville, IndianaVisa Eligibility: H1BBenefitsPaid time off (PTO)Various health insurance options & wellness plansRetirement...

  • Physician - Endocrinology

    1 month ago

    Evansville, Indiana, United States Ascension Indiana Full time

    DetailsSpecialty: EndocrinologySubspecialty Interest: NoneSchedule: Full time; 36 patient contact hoursCall Schedule: NonePractice Detail: Ascension Medical Group EndocrinologyEMR System: AthenaHealthFacility: Ascension St. VincentLocation: Evansville, IndianaVisa Eligibility: H1BBenefitsPaid time off (PTO)Various health insurance options & wellness...