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Senior Administrative Assistant
3 months ago
Title: Senior Administrative Assistant (Pott College of Science, Engineering, and Education)
Division: Provost's Office
Department: Pott College of Science, Engineering, & Education
FLSA Status: Non-Exempt
Salary Range: Grade 5: $13.43/hour
EEO Job Group: 5 E6
Position Summary
The University of Southern Indiana is accepting applications for Senior Administrative Assistant (Pott College of Science, Engineering, and Education).
Provide administrative assistance to staff and faculty members of Chemistry and Biochemistry Department; Geology, Physics, and Environmental Science Department; and College Administration.
Duties/Responsibilities
Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed.
Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders and deliver or distribute mail and packages as needed.
Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed.
Assist in the preparation of academic schedules (classes and student advising). Under the Dean's approval, schedule classes or rooms and enter into Banner each semester; report changes for room, instructor, maximum number students in course to Registrar's Office as it occurs.
Assist the Chemistry and Biochemistry Department and Geology, Physics, and Environmental Science Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner.
Under Dean's approval, enter faculty office hour schedule per semester and post on departments' webpage.
Communicate with students daily, help resolve issues, problems and situations that may occur.
Answer student questions regarding school policy, faculty availability and general university procedures.
Assist faculty members with travel requests, travel expense reports and scanning receipts and other travel related documentation.
Order and maintain inventory of office supplies and forms.
Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the department credit card.
Other related duties as assigned.
Required Knowledge and Skills
High School diploma or GED and two years office experience, or an equivalent combination of education and experience.
Strong time management, interpersonal, written and oral communication skills.
Ability to work with a diverse group of internal and external individuals.
Preferred Knowledge and Skills
Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems.
Professional working knowledge of multiple software packages, including Windows 11.
Banner software experience.
Regular Work Hours/Travel Requirements
Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.Occasional overtime or irregular hours may be required.
About USI
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits Benefits for this position include:
Affordable medical, dental, vision, life and short term and long-term disability insurance plans.Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.Full tuition fee waiver for employees/75% for spouses and dependent children.Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit
Application Process
Click "Apply Now" near the top right of this page to complete an application and upload application materials. Application materials should include:
Resume
Pre-Employment Screening
A background check will be required for employment in this position.
Authorization to Work in the United States
USI typically will not sponsor an employment-related visa for this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at or Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at or
EEO Statement
The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.
