Human Resources Specialist

2 months ago

West Hartford, United States University of Saint Joseph Full time
Job DescriptionJob Description

The Human Resources Specialist is the primary role responsible for maintaining ADP, the employee information and payroll processing system. The HR Specialist enters and audits information, provides technical support and troubleshooting, manages permissions and access to the system and implements improvements, In addition, this position may also undertake a variety of Human Resource administrative support functions, including maintaining employee records, supporting new and exiting employee processes, and acting as initial point of contact for employee inquiries.

  • Ensure timely and accurate processing of new hire, status change, and termination information into the HR/Payroll system; provide appropriate documentation of employment changes (e.g., transfers, salary changes, etc.); run reports as required.
  • Maintain timely and accurate communication with Payroll and Benefits regarding employee status and benefits changes.
  • Support payroll processes with timely processing of adjunct faculty contracts, temporary agreements, and graduate assistant paperwork; manage onboarding process for new assigned employee classifications.
  • Use functional and technical knowledge to provide employees with general guidance and informal training regarding HR information system as needed.
  • Maintain personnel files, whether electronic or paper, in an organized and legally compliant manner.
  • Ensure timely processing of all employment verification requests.
  • Assist with updating and maintaining forms, policies and procedures; creates process guides and other reference materials.
  • Perform regular audits of employee data; communicate with supervisors and employees to gather missing information.
  • Develop expertise regarding employment laws and University employment policies and classifications (e.g., exempt/non-exempt, salary ranges, etc.); provide consultation to supervisors to ensure understanding of and compliance with laws and policies.
  • Track HR budget expenses and process bills for payment
  • Support HR team with logistics of new employee on-boarding and orientation and with employee training programs (online and in-person).
  • Identify and propose process improvements to increase timeliness and effectiveness of Human Resource functions.
  • Provide back-up to other Human Resources functions as needed, and perform other duties as assigned.
Education & Experience
  • Bachelor’s degree preferred; high school completion plus equivalent Human Resources experience and training may be substituted.
  • Experience with ADP (WFN) strongly preferred.
  • Prior work experience in a related setting strongly preferred.

Other Qualifications

  • Outstanding organizational skills; ability to prioritize and handle several tasks simultaneously while ensuring accuracy and thoroughness in task/project accomplishment.
  • Ability to maintain confidential information with discretion.
  • Able to function independently while operating effectively within a team environment
  • Excellent oral and written skills and ability to communicate comfortably with candidates, colleagues, external constituents and students
  • Cultural competency to work with diverse employee and/or student population
  • Possess solid general computer, math, and analysis skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Adobe, internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with ADP or other HR/Payroll software a plus
  • Exhibits a high level of professionalism, leadership, creative problem solving, diplomacy, negotiation and sales skills, and the ability to manage complex projects with minimal supervision
  • Professional, courteous demeanor and appearance; ability to work professionally with students, faculty, staff and administration and represent the University professionally to the public
  • Commitment to the mission of the University of Saint Joseph
  • Physical ability to perform essential functions of the position, with or without reasonable accommodation.

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