Current jobs related to Administrative Assistant, Contract Administration - Auburn - R.H. White Construction

  • Administrative Assistant

    4 weeks ago

    Auburn, Massachusetts, United States R.H. White Construction Full time

    Job SummaryThe Administrative Assistant will provide critical support to the Contract Administration/Risk Management Department, ensuring the smooth operation of daily activities. This role involves performing a variety of tasks, including record maintenance, document management, purchase orders, and supporting Contract Administration Coordinators.Key...

  • Administrative Assistant, Contract Administration

    3 days ago

    Auburn, Massachusetts, United States R.H. White Construction Full time

    Job OverviewR.H. White Construction is seeking an experienced Administrative Assistant to support the Contract Administration/Risk Management Department. As a key member of our team, you will be responsible for performing diversified duties, including record updating, document uploading, purchase orders, and scanning.Key ResponsibilitiesAdhere to and promote...

  • Administrative Assistant

    7 days ago

    auburn, United States firstPRO, Inc Full time

    Administrative AssistantA growing construction organization has a newly created Administrative Assistant role to support the contracts group. The position will sit onsite 5 days a week but allows 24 days of your choice to work remotely. You will collaborate with Estimators, Project Managers, and Accounting to manage and monitor all aspects of subcontracts,...

  • Administrative Assistant

    7 days ago

    Auburn, United States firstPRO, Inc Full time

    Administrative AssistantA growing construction organization has a newly created Administrative Assistant role to support the contracts group. The position will sit onsite 5 days a week but allows 24 days of your choice to work remotely. You will collaborate with Estimators, Project Managers, and Accounting to manage and monitor all aspects of subcontracts,...

  • Administrative Officer

    3 weeks ago

    Auburn, United States Federal Aviation Administration Full time

    Summary This position is an Administrative Officer position located within the Air Traffic Organization (ATO), Technical Operations, Seattle District, Operational Support Staff. Responsibilities Performs a combination of routine and multiple and varying assignments under the general direction of a manager, project/program manager, team leader, or more...

  • Administrative Officer

    1 week ago

    Auburn, Georgia, United States Federal Aviation Administration Full time

    Job SummaryThis Administrative Officer position is located within the Federal Aviation Administration (FAA), Technical Operations, Seattle District, Operational Support Staff. The successful candidate will perform a combination of routine and multiple and varying assignments under the general direction of a manager, project/program manager, team leader, or...

  • Administrative Assistant

    1 month ago

    Auburn, United States Peltram Plumbing Full time

    Peltram Plumbing, LLC. is one of the largest new construction plumbing companies in Washington state. Peltram Plumbing has been in business for 40 years serving our customers though the greater Puget Sound region. We have a great culture and strong d Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    1 month ago

    Auburn, Alabama, United States Les Schwab Tire Centers Full time

    {"title": "Sales & Administration Position", "description": "Job Summary:The Sales & Administration position at Les Schwab Tire Centers is responsible for performing administrative duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, and providing excellent customer service.Key Responsibilities:Greet...

  • Administrative Assistant

    4 weeks ago

    Auburn, United States Nesco Resource Full time

    GENERAL PURPOSE• Receives, screens, and directs incoming calls for PEO service teams• Provides in-office support as needed (e.g., receiving packages, letting in vendors, keeping the office, and meeting spaces tidy)• Provides administrative support for PEO service teams• Works within various applications (Client Space, Prism, Sharepoint) to ensure...

  • Administrative Officer

    4 weeks ago

    Auburn, Kansas, United States State of Kansas Full time

    About the PositionThe State of Kansas is seeking a highly skilled and motivated Administrative Officer to join our team. As an Administrative Officer, you will play a critical role in supporting the Kansas Department for Children and Families, providing administrative support to the Executive Director and serving as the primary front office contact...

  • Administrative Coordinator

    4 weeks ago

    Auburn, Alabama, United States Ultimate Staffing Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and proactive Administrative Assistant with experience or knowledge in the construction or similar industry. The ideal candidate will support the office with administrative tasks while coordinating with the construction team on projects. This role requires a strong understanding of office...

  • Administrative Assistant

    7 days ago

    Auburn, Washington, United States Phoenix Protective Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Phoenix Protective Corporation. As a key member of our administrative staff, you will be responsible for providing exceptional support to our office operations, including IDEMNIA fingerprinting.Key Responsibilities:Answer incoming calls and respond...

  • Administrative Coordinator

    4 weeks ago

    Auburn, United States Robert Half Full time

    Job DescriptionJob Description***THIS IS AN ONSITE POSITION***We are looking for a meticulous and adept Health Care Administrative Coordinator to join our team in Federal Way, Washington. As an Administrative Coordinator, you will be responsible for various administrative tasks, including processing customer applications, maintaining customer records,...

  • Administrative Assistant

    2 weeks ago

    Auburn, Alabama, United States Robert E Gilpin CPA Inc Full time

    Job OpportunityWe are seeking a highly organized and dependable individual to assist in our fast-paced accounting office. The ideal candidate will possess excellent communication skills and be able to prioritize multiple tasks effectively.The successful candidate will be responsible for administrative duties, including phone management and filing. Prior...

  • Administrative Coordinator

    1 month ago

    Auburn, Alabama, United States Ultimate Staffing Services Full time

    Job SummaryWe are seeking a highly organized and proactive Administrative Assistant to support our office with administrative tasks while coordinating with the construction team on projects. The ideal candidate will have experience or knowledge in the construction or similar industry and possess strong office management skills, excellent communication...

  • Sales and Administrative Assistant

    2 months ago

    Auburn, Alabama, United States Les Schwab Tire Centers Full time

    Job Summary:The Sales and Administration position at Les Schwab Tire Centers is responsible for performing administrative duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service, and completing work according to company policies and procedures.Key Responsibilities:Greet...

  • Administrative Assistant

    7 days ago

    Auburn, New York, United States Cayuga County Dept. of Human Resources & Civil Service Full time

    Job Summary:Cayuga County Dept. of Human Resources & Civil Service is seeking a highly organized and detail-oriented individual to fill the role of Clerk. As a Clerk, you will be responsible for performing a variety of administrative tasks, including record keeping, data entry, and clerical operations.Key Responsibilities:Perform record keeping tasks,...

  • Administrative Assistant

    2 weeks ago

    Auburn, Washington, United States Phoenix Protective Full time

    Job Title: Receptionist/Fingerprint SpecialistWe are seeking a highly organized and detail-oriented Receptionist/Fingerprint Specialist to join our team at Phoenix Protective Corporation. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and performing...

  • Administrative Assistant

    2 weeks ago

    Auburn, Washington, United States Phoenix Protective Full time

    Job Title: Receptionist/Fingerprint SpecialistWe are seeking a highly organized and detail-oriented Receptionist/Fingerprint Specialist to join our team at Phoenix Protective Corporation. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing front desk operations, and performing...

  • Administrative Assistant

    3 days ago

    Auburn, Kansas, United States State of Kansas Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Channel Management. As an Administrative Assistant, you will be responsible for processing exception mail, searching for missing information, and providing training to permanent and temporary employees. Key Responsibilities: Process exception mail,...

Administrative Assistant, Contract Administration

2 months ago

Auburn, United States R.H. White Construction Full time
Job DescriptionJob Description

Position Summary:

The primary responsibility of the Administrative Assistant is to support the daily operations of the Contract Administration/Risk Management Department. This includes performing diversified duties such as record updating, document uploading, purchase orders, scanning and any support to the Contract Administration Coordinators.


Essential Functions/Position Responsibilities:
• Adhere to and promote all Company Safety Policies and the Company Code of Conduct.
• Management of the subcontractor prequalification process.
• Correspondence with project team members for signature and execution of purchase orders, subcontracts and change orders.
• Updating of vendor compliance to avoid payment procedure interruption.
• Support to Contract Administration Coordinator II with Certificates of Insurance.
• Responds to inquiries and assists in the resolution of operational issues relating to compliance, prequalification, and AP.
• Create overhead purchase orders.
• Performs general administrative duties including but not limited to preparing documents, maintaining
spreadsheets, and scanning.
• Performs general administrative duties in support of division objectives.
• Schedules and coordinates meetings and other events for the division.
• Compose reports, letters and memos for supervisor's review and signature.
• Performs other miscellaneous duties and responsibilities as required.

Hiring Requirements:

  • High School diploma or equivalent including courses in business administration.
  • 2 years of experience in administration desirable. Education may be substituted for experience.
  • Demonstrated construction experience or understanding is a plus.
  • Knowledge of Standard Operating Procedures (SOPs).
  • Ability to multi-task and handle changing priorities in a fast-paced work environment.
  • Excellent communication skills required; excellent interpersonal and organization skills mandatory.
  • Possess a disciplined attitude regarding processes and procedures.
  • Demonstrated competency with all components of Microsoft Office software applications and proficiency with other ERP, Cloud-based software systems
  • Professional, able to maintain confidentiality of sensitive information.
  • Ability to pass a pre-employment drug screen.

At R.H. White, our day-to-day work is construction, and we do it well. Our core purpose, however, is to create well-being for our people, our customers, and our communities. We've been doing it for 100 years and we are always looking for team members that want to be part of something special.

We could list a variety of construction things we do, the projects that we win, and the accolades we have received, but we would rather tell you about our culture. For instance, our employees selected three charities to dedicate our 100th-anniversary fundraising efforts, and we presented each organization - Easter Seals, Alzheimer's Association, and The Greg Hill Foundation - with $100,000 checks following nine months of fundraising. Now, that is living our core purpose

Additionally, our team members regularly volunteer with organizations that help to fight food insecurity, revitalize homes and neighborhoods, raise money for cancer and other diseases, and participate in charitable missions that are important to them and their families.

We don't only build things; we build careers. That's why our Employee Development Department manages our Construction Management Trainee (CMT) and our Foreman Development Programs. Our Leonard H. White Training Center is regularly abuzz with craft skills training and leadership learning activities as well. Yes, we have tuition reimbursement too. It's been an amazing 100 years - just ask our people

So, if you're looking for a dynamic and rewarding career with a diversified, profitable, and sustainable business - that holds employee safety as a core value - apply now

R.H. White is an equal opportunity employer that is committed to inclusion and diversity. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender.



Job Posted by ApplicantPro