Development and Donor Coordinator

3 months ago

Las Vegas, United States Communities in School Nevada Full time
Job DescriptionJob Description

About Communities In Schools of Nevada

IT TAKES A COMMUNITY

Our Story, Our Mission

Since its founding in 2004, Communities In Schools of Nevada has been driven by the belief that every child has unlimited potential but may not have access to equal opportunities to succeed. Our three regional affiliates work across four rural and urban school districts to provide over 90,000 Nevada students at 110 high poverty schools a one-on-one relationship with a caring adult and a safe place to learn and grow to break down whatever barriers may exist in their lives.

With more than 120 + community partners, we coordinate resources and services — literally bringing Community into our Schools — to do whatever it takes in supporting the students we serve. CIS of Nevada is one of 28 state offices in a national network with more than 45 years of experience implementing our evidence-based solution for 1.7 million students.

In 2022-2023, CIS of Nevada case managed students celebrated a K-12 promotion rate of 99% and our statewide high school graduation rate of 95%.

Job Purpose/Summary

Reporting to Sr. Development and Events Manager, the Development and Donor Coordinator provides overall management and accountability for donor-related data, documentation, tracking, and oversight of database including accuracy, timeliness and management of donor records, acknowledgements, and donations. Assists with donor research. Responsible for maintaining and training colleagues to promote best practices for data input, clean-up, and overall records management. This position will also be an integral part of various fundraising and event efforts and is a crucial team member of the Development Team and the team’s ability to reach annual fundraising goals.

The right candidate is self-motivated and excels at prioritizing multiple projects. To successfully fulfill this role, the coordinator should be highly detail oriented with a critical degree of accuracy regarding data entry. This role requires heavy computer and office-based responsibilities.

Duties and Responsibilities

Donor Management, Gift Entry and Acknowledgement:

  • Manage data entry and donor records, ensuring accuracy, timeliness, and consistency for inputting data into donor software and accounting systems.
  • Responsible for inputting gifts for CIS State Office (both monetary and in-kind) into Customer Resource Management Software (CRM).
  • Produce Thank You Letters and Tax Acknowledgements in a timely manner for CIS State Office.
  • Liaise with Communities In Schools of Nevada’s three (3) affiliate representatives on affiliate gift entry (monetary and in-kind), thank you and acknowledgements letters.
  • Responsible for ensuring all Tax Acknowledgement and Thank You Letters are recorded and stored in Customer Resource Management Software (CRM)
  • Assist the Finance Department with third-party platform gift reconciliation and audit requests.
  • Liaise with Affiliate Points of Contact on school-based engagement opportunities and distribute information to State Development and Engagement Team.
  • Design and produce accurate queries, exports, reports, and lists for mailings, newsletters, event invitations.
  • Pilot the organization’s use of donor wealth screening and update donor records accordingly.
  • Assist with generating donor pledges and invoices for specific events and campaigns, as needed.

Special Events:

  • Support special events including: fundraising, program and awareness events. Support will including pre and post event data imports and attendance tracking.
  • Support fundraising tools which include attendance and setup for site visits, community events and special initiative events led by the State Office.
  • Record and track event data and constituent event information, including event goals, in-kind resource donations, event registration and results.
  • Support volunteer opportunities from the State office events to ensure they have volunteers as needed.
  • Solicitation of auction items for fundraising events in conjunction with Development & Engagement Team and external committees.
  • Catalog in-kind donations (i.e. auction items).
  • Assist with tracking costs of events, programs and campaigns.
  • Ad-hoc duties at events including, but not limited to, set up and dismantling events efficiently through to completion.

Other:

  • Provide departmental administrative support, that may include documenting donor notes, assisting with event administrative support and other sensitive/confidential information.
  • Other duties as assigned.

Qualifications and Competencies

  • 1-3 years of related experience or equivalent combination of education and experience; Associate degree preferred.
  • 1-3 years of applicable database and CRM experience; hands-on experience with Donor Perfect, NetSuite, OneCause products or similar donor databases preferred.
  • Knowledge and understanding of fundraising, charitable giving and donor relations principles preferred.
  • Exceptional organizational, analytical, and problem-solving skills.
  • Excellent interpersonal and internal customer relations skills.
  • Proficiency in utilizing Microsoft Office365, especially Excel.
  • High level of discretion, professionalism, and confidentiality required.
  • Demonstrated ability to work pro-actively both as a team member and independently with minimal supervision within a time-sensitive, participatory environment.
  • Must be able to pass criminal background check and drug testing required.

Work Environment & Physical Demands

  • Work environment is indoors and climate controlled. Occasionally, exposed to outdoor weather conditions.
  • Moderate noise levels as found in an open-office setting.
  • Use of own automobile.

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