Human Resources Coordinator

1 month ago


Rancho Cucamonga, United States NIC Partners, Inc Full time
Job DescriptionJob Description

For over two decades, NIC Partners (Employee built/Employee owned) has dedicated our expertise and commitment towards enhancing the digital and physical security of K-12 educational campuses in Southern California. NIC Partners offers a great benefit package that includes medical, dental, vision, 401k,11 paid holidays, and vacation. We are an employee owned company with a great culture Join our team and know that you will be valued. This is a hybrid position.

Job Purpose:

The Human Resources Coordinator reports directly to the HR Manager. The Human Resources Coordinator will provide support to both the HR department and Payroll department. This position will assist in the day-to-day operations of the Human Resources functions and duties and be a backup support system for the payroll department.

Human Resources Coordinator MUST:

  • Provide a positive “Can-Do” attitude and show positivity through teamwork.
  • Possess impeccable organizational skills
  • Must be extremely detail oriented
  • Respond to employee inquires in a timely fashion.
  • Exhibit extraordinary discretion, confidentiality, flexibility, & willingness to work closely with team.
  • Be able to work independently
  • Must be trustworthy
  • Must be able to thrive in a hybrid work environment

Essential Job Functions:

Assist in the day-to-day operations of the HR and Payroll departments

  • Assist with recruiting and onboarding process
  • Work with HR Supervisor to schedule telephone and virtual interviews
  • Verify new hire information in time billing and HRIS systems
  • Monitors and verifies all employee time billing, makes corrections as necessary and obtains manager approvals weekly
  • Helps to monitors and verifies all hourly/non-exempt employee daily punches in timekeeping system
  • Helps to monitors and verifies that all non-exempt employee’s meal breaks are taken and on time
  • Helps to prepare counseling forms for non-exempt employees who take unauthorized, on duty meals and send to HR Manager for distribution to department managers
  • Back up for full cycle bi-weekly payroll processing for all company employees
  • Back up for certified payroll reporting: utilize Payroll/HRIS system to run reports for certified jobs & utilize LCP Tracker to certify for DIR upload
  • Knowledge of public works and prevailing wages and union is a great plus
  • Back up for monthly California training contribution reporting and upload to DIR
  • Helps monitors employee eligibility for benefits plans Reviews benefits with employee
  • Create and maintain personnel and confidential physical/electronic files for each new employee.
  • Knowledge of employee off boarding processes:
  • Knowledge of FLSA and labor laws & communicate to new and current employees
  • Assist with training compliance tracking
  • Helps with open enrollment

Responsibilities/Duties

  • Adheres to all company policies, procedures, standards, and safety rules.
  • Adheres to EEOC regulations
  • Performs other duties as assigned by manager.
  • Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
  • May be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations.

Experience/Education:

  • Bachelor’s Degree in Human Resources, Business Administration or related field preferred
  • 2+ years related experience and/or training
  • Equivalent combination of education and job experience



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