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Industry Coordinator

3 months ago

New York, United States Building Service 32BJ Benefit Funds Full time
Job DescriptionJob Description

Job Title: Industry Coordinator, Training Fund Facilities

Hours: Monday-Friday 10:30am-6:30pm

Department: Training Fund

FLSA Status: Exempt


Summary:

The Industry Coordinator, Training Fund Facilities has overall responsibility for maintenance of the facilities and inventory.

Principal Duties and Responsibilities:

  • Installs the Technology, furniture, make changes to the room to make sure it is top quality.
  • Answers all member questions and concerns
  • Ensures that all program rules and regulations are being followed.
  • Familiar with all activities in connection with the evening and weekend class schedules for smooth transition to evening/weekend team
  • Understands and procures the necessary training materials and tools instructors and members require; distributes to classrooms as appropriate.
  • Manages and enforces the safety of members, instructors, and staff in classrooms.
  • Liaison with security in case of incident and report to superiors
  • Communicates with department members concerning day to day activities; ensures projects are on track
  • Assists to liaison between Training Fund and Building Management for special orders, day to day operations and events. Performs room inspections and ensures tickets entered for any facilities issues
  • Works with curriculum team to ensure Tool and Material lists are updated
  • Maintains the inventory of tools/materials, equipment and books on Training Fund database
  • Ensures prompt mailing of all materials to off-site locations, remote classes, and distribution within primary facility
  • Work with vendors to ensure best pricing; handles tools and material ordering for all Training Fund facilities’ needs
  • Create and adhere to maintenance schedule for all equipment, upgrade facilities and processes and recommend improvements
  • Creates new policies and procedures for requesting and delivery of equipment and materials.
  • Hands on with all projects regarding facility upgrades.
  • Helps in the planning and development of on-site and off-site projects.
  • Travels to offsites to complete projects and lead any and all projects to improve offsite facilities.
  • Assists with packing CPR equipment and helping maintain inventory, ensures the shipping of CPR equipment different employers and offsites.
  • Leads Bi-weekly facilities meeting.


Other Duties and Responsibilities:

  • Performs additional duties as assigned


Technical Skills:

  • Outlook, Word, Excel, CRM, LMS, Experience with a facilities ticketing system, a Learning Management System (LMS) and a Project Management system.

Interpersonal Skills:

  • Ability to work independently as well as work as a member of a team
  • Work well with members at resolving requests and issues
  • Good interpersonal and client service skills
  • Excellent customer service and problem solving skills required

Language Skills:

  • Bilingual in English/Spanish is preferred

Qualifications and Core Competencies:

  • Flexible schedule
  • Strong communication skills
  • Knowledge of Windows
  • Strong background in tools, maintenance and facilities

Monday-Friday 10:30am-6:30pm