Administrative Assistant I

3 weeks ago

Washington, United States Beveridge & Diamond PC Full time $55,000 - $60,000
Job DescriptionJob DescriptionDescription:


As an Administrative Assistant supporting the Administrative Leadership Team, you will play a crucial role in managing daily administrative tasks, ensuring smooth operations within the Administrative and Human Resources Team. This role will also have the opportunity to learn and grow within both the administrative and HR functions, contributing to various projects and initiatives that enhance your professional development.


General Administrative Duties

  • Assist with calendaring and scheduling duties.
  • Maintain leasing files for all B&D offices.
  • Coordinate charitable contributions and gifts for employees.
  • Respond to bar letters and verification requests.
  • Schedule interviews for non-attorney roles as needed
  • Help organize and execute company events and employee recognition initiatives.
  • Assist HR Director with general employment verification requests.
  • Manage SendWordNow database.
  • Manage and update InterAction data for Administrative Leadership Team.
  • Maintain and update the HR page on BDNet.
  • Organize and maintain personnel and firm administrative files.
  • Assist with the preparation of the firm’s administration and HR budgets.
  • Maintain attorney Billing Rate sheets for CAO and post to BDNet as necessary.
  • Complete monthly Visa reconciliation for management team.
  • Maintain and update attorney state bar admissions list on BDNet.
  • Update and distribute firm telephone directory.
  • Track anniversaries and birthdays and send e-cards to employees.
  • Assist with maintaining and updating the firm policy manual.
  • Utilize Paylocity system to generate reports for HR department as needed.
  • Assist management team with various events and projects as needed.
  • Provide assistance with DC office events.
  • Work with Professional Development Coordinator to track and assist in responding to firm-wide and client-specific diversity reporting requests and update client databases as necessary.

Other

  1. Provide back-up coverage for reception in the DC office.
  2. Serve as a back-up LAA for overflow needs.
  3. Provide overflow services for the firm's management team as requested.
  4. Be available to work overtime in the evening or weekends as requested.
  5. Maintain advanced knowledge of MS Word, Outlook, PowerPoint, Elite (accounting), InterAction (contacts), and other programs needed to accomplish job objectives.
  6. Other duties as assigned.
Requirements:
  1. Bachelor’s degree required.
  2. Proficiency in MS Office, Excel, Adobe suite and PowerPoint.
  3. Excellent communication, analytical and organizational skills.
  4. Ability to work effectively in a team environment. Flexibility to work late. Knowledge of Elite preferred.
  5. Ability to retrieve and distribute print volumes, push and pull packages and books weighing up to 20 pounds, and ability to retrieve objects from shelves of up to 8 feet high.

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