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Administrative Support Specialist I

3 months ago

Washington, United States Bizzell Group Full time
Job DescriptionJob DescriptionDescription:

Bizzell is a management and consulting firm with a mission to improve lives and accelerate positive change. We deliver award-winning services to a diverse portfolio of clients to help build healthy, secure, and sustainable communities across the globe. Bizzell’s multi-disciplinary team works in health solutions, workforce innovation, managed services, and global programs. Specifically, they offer expertise in program management, research and evaluation, communication and outreach, training and technical assistance, policy analysis, and development.


At Bizzell, we are passionate about the work that we do and about the people we positively impact. Our vision, mission, and goals truly reflect our desire to make a real difference in this world. We want to work with people that share the same values, and we are hoping this could be you


Bizzell is seeking an Administrative Support Specialist I, who will be responsible for providing comprehensive administrative support to ensure smooth daily operations within the organization. This role involves handling incoming calls, responding to inquiries, and assisting in various administrative tasks such as filing, scanning, and photocopying.


Supervisory Responsibilities: None


Duties/Responsibilities:

  • Draft and prepare email memorandums, emails, reports, invoices, and other inter-office correspondence.
  • Schedule appointments and maintain calendar of senior leadership, and support teams.
  • Create and maintain electronic filing systems.
  • Answer and direct incoming calls and inquiries; filing, photocopying, binding, scanning, respond to emails on a daily basis; set-up VTC for virtual conference meetings.
  • POC/Escort for fingerprints or PIV Cards mailing fingerprints and escorting individuals while onsite.
  • Review and follow up on Hotline Inquiries support.
  • Review and follow up on SAE Presentation support.
  • Review and follow up on VSR reports management systems such as EDMS, MS Lists, etc.
  • Attend VSR Support monthly/bi-weekly/and AD HOC meetings.

Required Skills/Abilities:

  • Proficiency in Windows 10, internet research, and data entry.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite, particularly Outlook, Word, and SharePoint.
  • Proven ability to produce quality work under deadlines.
  • Ability to work individually and as part of a team.

Education and Experience:

  • High school diploma or equivalent.
  • One (1) to two (2) years of relevant professional experience required.

Physical Requirement:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

This position description should not be construed to imply that these requirements are the exclusive standards of the position, nor will these requirements be the sole basis for any subsequent employee evaluations.


Equal Opportunities:

Bizzell is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Requirements: