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Public Engagement Specialist

3 months ago

Boston, United States Oxfam America Full time
Job DescriptionJob DescriptionCompany Description

Oxfam is a global organization that fights inequality to end poverty and injustice. We offer lifesaving support in times of crisis and advocate for economic justice, gender equality, and climate action. We demand equal rights and equal treatment so that everyone can thrive, not just survive. 

Oxfam America employees are able to work remotely, but should reside in one of the following states that are within a 200-mile radius of an OUS offices which are located in Boston and Washington DC: ME, NH, VT, MA, RI, CT, NY, NJ, PA, DE, WV, VA, MD, NC or DC. 

Job Description

The Public Engagement Specialist supports Oxfam America’s Public Engagement (PE) division work to build the Oxfam brand, help achieve policy and program impact, and build the fundraising pipeline. The PE Specialist will provide support to the PE Leadership Team, coordinate cross-departmental projects, support PE collaboration, provide budgetary support to ensure the maintenance of a healthy budget.

PRIMARY RESPONSIBILITIES:
• Collaborate with the Strategic Communications Manager, Vice President of Public Engagement, and other members of the Public Engagement Leadership Team to provide the highest level of efficient and effective support to the PE division
• Provide scheduling and logistics support for PE divisional and cross-divisional meetings, PE Board Committee meetings and PE Leadership Team, including helping to shape agendas and partnering with TIM to ensure availability of meeting technology
• Ensure timely and accurate processing of expense reports for Public Engagement Leadership Team
• Process in line with finance deadlines all Digital marketing team vendor invoices including for digital strategy consultant, social media platforms, social media listening tool, and any other consultants as contracted
• Support PE budgetary management with goal of reducing year-end variance, track the budget and expenses for the Vice President of Public Engagement, log invoices, expense reports and incoming payment requests
• Support the PE leadership team with writing, processing, and executing contracts for the PE division and for photographers and videographers hired across divisions, ensuring compliance with PCHR and finance team protocols such as background checks and safeguarding review.
• Travel logistics: Liaise with travel vendor to coordinate travel, and lodging for VP PE and, other staff as assigned. Process travel invoices and visas for VP PE and other staff as assigned.
• Maintain and edit public facing “Thought Leaders” page on the Oxfam America website, working with division representatives across the organization to ensure webpage is accurate and reflective of current thought leadership at Oxfam America
• Review and maintain the integrity of confidential information including but not limited to
correspondence and personnel matters (status, reviews, medical or personal information).

EXPECTATIONS FOR THE POSITION:
• The incumbent will stay abreast of professional standards, trends and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• They will work effectively and collaboratively in support of building a team-based culture of work, will perform all duties appropriately for a multi-cultural environment, treating all persons with dignity and respect, and will be familiar with and committed to Oxfam America mission and goals.
• They will have an understanding of gender equity and diversity within key areas of responsibility and a commitment to promoting gender equity and diversity in our workplace and programs.

Qualifications

• Bachelor’s Degree in Liberal Arts or equivalent combination of education, experience, and
training.
• Four or more years’ experience supporting diverse, cross-functional management team.
• Strong experience working with Microsoft Office applications; including Outlook, Word, Excel and PowerPoint.
• Excellent inter-personal skills.
• Demonstrated ability to effectively organize, prioritize work and handle multiple demands at one time in a high-pressure, fast-paced environment.
• Able to anticipate, coordinate and facilitate activities with others at all levels of the organization
• Excellent organizational skills and attention to detail.
• Comfort operating in a multi-cultural, international environment.
• Demonstrated ability to effectively organize, prioritize work and handle multiple demands at one time in a high-pressure, fast-paced environment.
• Ability to work independently, as well as part of a team, and to be pro-active.



Additional Information

Non-Exempt /Non-Union /BAND E 

This is a 6 month temporary position. The hourly rate is up to $34.00 an hour. 

All your information will be kept confidential according to EEO guidelines.

Oxfam America is a Gender Just organization and an equal opportunity employer. We have a zero tolerance policy for any sexual harassment, exploitation, and/or abuse. We welcome all persons to apply and do not discriminate. We take measures to prevent discrimination against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

We are an E-Verify employer.

For more information, please click on the following links:
E-Verify Participation Poster: English / Spanish
E-Verify Right to Work Poster: English | Spanish