Administrative Assistant

1 week ago

Berwyn, United States AscellaHealth Full time
Job DescriptionJob DescriptionWhat we are looking for
We are looking for an Administrative Assistant who will be an integral part of the administrative support team for AscellaHealth. This position will work very closely with the team to ensure comprehensive and effective administrative support for the C-Suite, Executive Leadership Team, Department Heads, Managers, and Supervisors. They will perform a wide range of administrative and office support activities to facilitate the efficient operation of the AscellaHealth office.

This position is based in Berwyn, PA, and requires working in the office five (5) days a week from 8:30 a.m. to 5:00 p.m. Monday through Friday.

What the position will be doing
  • Provide support/coverage for other administrative team members when needed.
  • Maintain calendars for assigned executive(s), including resolving scheduling conflicts, prioritizing calendar events, and communicating urgent requests or changes to the appropriate parties.
  • Advise assigned executive(s) of their daily schedule, and work closely with them to ensure effective and timely follow-up.
  • Schedule and coordinate meetings and appointments for assigned executive(s)
  • Prepare agendas for meetings and record, compile, transcribe, and distribute minutes of meetings as requested.
  • Coordinate travel arrangements (providing scheduling options), including air, hotel, and car rental reservations, for the assigned executive(s).
  • Perform general clerical duties, including photocopying, faxing, scanning, and mailing.
  • Prepare, modify, and distribute email and other correspondence, including reports, memos, forms, and faxes as requested.
  • Create and modify PowerPoint, Word, and Excel documents as requested.
  • Maintain electronic and hard copy filing system and retrieve documents quickly and efficiently upon request.
  • Perform other miscellaneous office, administrative, and sales support tasks as needed or directed.
  • Perform other related duties as assigned or necessary; remain flexible and adaptable in work schedules and assignments as defined by departmental and organizational needs.
Necessary Skills, Education & Abilities
  • A high school diploma or equivalent is required. A college degree, or equivalent, is preferred but not necessary.
  • Minimum of 2 years of experience as an Administrative Assistant or similar title, role, or capacity.
  • Very proficient in Microsoft Office Suite, specifically Excel, Word, PowerPoint, and Outlook.
  • Ability to thrive in a fast-paced environment with constantly changing priorities.
  • Excellent analytical skills and the ability to provide solutions to complex problems.
  • Excellent written and verbal communication skills, as well as interpersonal skills, are required.

About Us
AscellaHealth is a global partner that delivers proven end-to-end solutions to both life sciences and healthcare companies to enhance the quality of life for patients with complex, chronic conditions. Every day, our team gets critical healthcare products from manufacturers to patients while ensuring an efficient flow of funds between payers and pharma. 

Our Mission:
To shape the future of healthcare by delivering end-to-end solutions throughout the global specialty pharmaceutical industry that optimize outcomes, enable cost savings, and accelerate patient access to life-changing therapies.

Our Vision:
We aim to be a leader in global health innovation, ensuring that complex therapies reach patients through an ecosystem of solutions that remove barriers and improve health outcomes.
Visit www.AscellaHealth.com.

Our Culture:
The AscellaHealth culture is one of diversity and inclusion with a patient-centric approach in everything we do. Our highly innovative and collaborative environment ensures we deliver best-in-class specialty pharmacy solutions addressing the unmet needs in the market.
 

AscellaHealth provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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