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Administrative Assistant/Receptionist

2 months ago

Livermore, United States McGrath Rent Corp Full time
Job DescriptionJob Description

“A Day in the Life”

Are you ready to be the heartbeat of our bustling office? Imagine starting your day with a warm welcome to clients and colleagues, setting the positive tone for everyone who walks through our doors. As an Administrative Assistant/Receptionist, you’ll be at the forefront of our operations, ensuring everything runs smoothly and efficiently. As the friendly face of our company, you’ll greet visitors and handle inquiries with professionalism and charm.


“What You’ll Do”

In this role you will collaborate with sales representatives, vendor partners, project managers and coordinators and others to:

  • General reception and front desk coverage for high volume corporate office.
  • Answer, screen, direct telephone calls.
  • Data Entry.
  • Filing.
  • General customer service.
  • Administrative support sales, operations, and management teams.
  • Inventory, ordering and stocking of corporate office supplies
  • Review and distribute department correspondence/mail.
  • Assist with and/or assume responsibility for a variety of small projects within the department.
  • Vendor Account Maintenance.
  • Invoice reconciliation and tracking
  • Assist in planning and execution of corporate office events.
  • Certified Notary opportunity.
  • Planning of departmental events.


“Perks”

  • We value our employees' Quality of Life, and when it comes to mental health, recovery, and self-care, there is no one-size-fits-all approach that is why we provide resources where employees can find information on several wellness topics like nutrition, exercise, emotional health, and more
  • DailyPay Available Make any day a payday - You deserve to get paid any day
  • We all need to rest and recharge, that’s why in addition to vacation and sick time we also offer considerable company-paid holidays
  • 10.5 days Company Paid Holidays + 1 floating holiday of YOUR choice PLUS, vacation and sick time
  • Medical, Dental, and Vision benefit options
  • 401(k) Retirement Plan with Company Match
  • Company paid life insurance
  • We also offer HSA, FSA, EAP and Pet Insurance
  • It’s a great place to work where you are given the space to share ideas and opinions and the bottom-line is “YOU” matter

“Must Haves”


  • Enjoy working hard; action oriented and full of energy; pursue everything with drive, energy and a need to finish well.
  • Learn quickly. Relentless and versatile learning, open to change; enjoy unfamiliar tasks and can navigate new situations effectively.
  • Adhere to an appropriate and effective set of core values; is widely trusted; seen as direct, truthful; can admit mistakes; can be candid with peers.
  • Create effective peer relationships and can solve problems with peers; is seen as a team player; encourages collaboration.
  • Excellent business verbal/written communication skills.
  • Prior reception/administrative experience a plus.
  • High-school diploma or GED required.
  • 3 plus years of experience working in a professional business environment required.
  • Proficiency in MS Excel, Outlook and Word required; PowerPoint a plus.
  • Knowledge of Construction/terms preferred.

Special Considerations:

  • Extended periods of time sitting and working on a computer.

The specific pay rate and level, if applicable, will depend on the successful candidate’s qualifications, prior experience and location.


Do you have a strong vision of what the future of modular building might look like? Do you thrive on providing great customer service? Consider joining this booming industry with the talented team at Mobile Modular. Our high-quality, unique, cost-effective solutions put us at the forefront of the market, meeting even the most critical needs of today. Our solutions span applications across healthcare/medical, education, business, residential development and construction, retail and much more. As a division of McGrath, we see the potential not just in our product but in our people, too.

A Message from Our CEO, Joe Hanna

At McGrath, diversity and inclusion are important to our culture and core values. One of our core values is that YOU matter. This means everyone in the company, inclusive of race, color, nationality, gender, orientation, and all else. You are all important and critical to our operations and success. I believe cultivating a culture that is inclusive and embraces everyone is the right thing to do and as your leader, I’m committed to making this happen.

The pre-employment screening process includes social security verification and criminal background check. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, on the basis of disability and any other legally protected status.

Our company uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .

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