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Administrative Operations Specialist

3 months ago

West Palm Beach, United States CHIBAR Group FL Inc. Full time
Job DescriptionJob DescriptionDescription:


Our calling at PPEC of Palm Beach is supporting families in our community and the precious children entrusted to our expert care. PPEC of Palm Beach is a Prescribed Pediatric Extended Care center which was founded to serve medically fragile children in Palm Beach County. We maintain a caring and nurturing environment where the patients’ best interests are our top priority. Our goal is to optimize the patient’s physical, emotional, and social outcomes. We achieve this through staff collaboration, communication, and sharing a positive attitude.?


We have a new facility that is carefully designed with our patients and staff in mind. We offer opportunities for growth and the chance to gain exceptional experience.


We’re looking for an Administrative Operations Specialist that loves kids and shares our passion. If this is you, let us know

Requirements:


The Administrative Operations Specialist is responsible for administrative and clerical tasks within the center and reports to the Chief Financial Officer. More specific duties will be as follows:

  • Oversee insurance forms and prior authorizations, verifying information with the Medical Director and Director of Nursing
  • Provide support for auditing nurses notes and MARS under guidance of DON
  • Manage all transportation scheduling and communication with internal team and families
  • Adhere to regulations and support compliance processes
  • Support CFO on billing and financial reports as needed
  • Support CFO and Administrator on special projects
  • Oversee team member credentialing and licensing, including managing updates and expirations, and collecting documentation
  • Maintain accurate record keeping and filing with a high level of confidentiality
  • Stay current with medical terminology, coding, and technology
  • Professionally interact through all methods of communications such as by phone, in person, and via email

What We’re Looking For

Must Haves:

  • Experience in a medical office setting with administrative responsibilities
  • Prior experience in a pediatric care setting, highly preferred
  • High level of compassion and empathy to provide patient and family support
  • Knowledge of medical terms, technology, and compliance
  • Solid organizational skills and attention to detail
  • Exceptional interpersonal and communication skills
  • Basic accounting and math skills

Nice To Have:

  • 4-year college degree or higher


Why You’ll Like Working Here

  • An opportunity to make a difference in the lives of children in the community
  • Working alongside passionate professionals that are experts in their field
  • Working as part of a growing but close-knit team
  • Competitive benefits, paid holidays, time off, and 401K