Construction Administrator

2 months ago

West Palm Beach, United States Carmen Carbone Leadership Development & Recruiting Full time

Our Client is an architectural and interior design firm operating in West Palm Beach, Florida for over thirty years. We are a team that uses a collaborative and results-oriented approach to guide our clients through the entire design-build process. Our dedicated client base and diverse project portfolio is a testament to delivering design excellence on projects throughout the United States.


The Opportunity – Construction Administrator


We are seeking a seasoned Construction Administration (CA) Specialist with a minimum of 10 years of experience in architectural construction administration and/or general contracting CA. The ideal candidate will play a key role in overseeing and managing the construction phase of our projects, ensuring they are executed in accordance with design specifications, budgets, and timelines. The candidate must live within a reasonable drive time to our office in West Palm Beach to facilitate effective communication and project management.

As a Construction Administrator, you would help ensure the success of a project by staying ahead of the construction both in-office and on-site, thus assisting the GC in responding in a timely manner to issues while maintaining the construction schedule.


Key Responsibilities:


  • Manage the construction administration process for commercial architecture projects, from pre-construction through project completion.
  • Serve as the primary liaison between the architectural team, contractors, clients, and other stakeholders to ensure project objectives are met.
  • Conduct regular site visits to monitor construction progress, address issues, and verify that work is being performed in compliance with construction documents, building codes, and industry standards.
  • Review and respond to RFIs, submittals, shop drawings, and change orders promptly and accurately.
  • Identify and resolve construction-related challenges in a timely and cost-effective manner.
  • Monitor project schedules and budgets, providing updates and recommendations to the project team.
  • Ensure quality control and adherence to safety protocols on construction sites.
  • Prepare and maintain thorough documentation of all CA activities, including site observation reports, meeting minutes, and field reports.
  • Collaborate with the design team to review and interpret construction documents, offering insights to improve constructability.


  • Facilitate project closeout, including punch lists, final inspections, and as-built drawings.


Qualifications:

  • Bachelor's degree in Architecture, Construction Management, or a related field preferred
  • Minimum of 10 years of experience in architecture construction administration and/or general contracting construction administration, with a focus on commercial projects.
  • Strong understanding of construction processes, building codes, and industry standards
  • Proven experience managing multiple projects simultaneously, with a track record of delivering projects on time and within budget.
  • Excellent problem-solving skills and the ability to make informed decisions quickly.
  • Strong communication and interpersonal skills to effectively collaborate with clients, contractors, and team members.
  • Proficiency in construction administration software and tools.
  • Ability to read and interpret architectural drawings, specifications, and contracts.
  • Must live within a reasonable drive time to our office in West Palm Beach.
  • Valid driver's license and reliable transportation for site visits.


In addition to your expertise and experience, we seek to hire those with similar values which include:

  • Positive Attitude
  • Coachable
  • Strong Work Ethic
  • Detail Oriented
  • Passionate
  • Solution-based Mindset

As part of our team, you will be expected to:

  • Collaborate professionally, both internally and externally, with fellow team members, clients, contractors, and engineers
  • Be able to clearly and succinctly articulate Issues and Possible Solutions to all involved Parties
  • Remain Innovative
  • Complete deadlines on time and on budget while maintaining design excellence
  • Tactfully resolve opportunities with an appropriate sense of urgency


What We Offer:


  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A collaborative and supportive work environment.
  • The chance to work on a diverse range of commercial projects.

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