Administrative Assistant
4 weeks ago
Assists management with clerical and administrative support, provides for purchase and delivery of materials and services (keeping historical records of all transactions), administers employee benefits, and maintains personnel records. Maintains petty cash account.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- From handwritten drafts or verbal instructions, types or otherwise prepares a variety of letters, memos, forms, and reports.
- Prepares and places purchase orders
- Maintain, reconcile, and disburse for petty cash account.
- Administers employee benefits for the division, i.e., answer employee questions, processing forms, maintain H.R. policies, etc. Provide necessary information to Corporate H.R. Dept.
- Uses office machines such as personal computer, typewriter, adding machine, calculator, photocopier, and other standard office equipment.
- Screens telephone calls, incoming mail, publications, and other correspondence.
- Collects information needed by manager for conferences, reports, and projects.
- Makes travel and lodging arrangements for manager and staff as required.
- Coordinates arrangements for manager’s meetings.
- Furnish and follow up on requests from other plants, divisions, and/or corporate.
- May perform other duties as needed.
- May participate on project teams as requested.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION/EXPERIENCE REQUIRED: Associate’s degree (AA) from two year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.SKILLS AND KNOWLEDGE REQUIRED: Language Skills: Ability to read and interpret documents, like safety rules, operating/maintenance instructions, and procedure manuals. Ability to write routine reports, and correspondence. Ability to present information and respond to questions from managers, supervisors, customers, or employees. Math Skills: Ability to add, subtract, multiply, and divide in all units of measure, whole numbers, fractions, & decimals. Ability to calculate discounts, interest, commissions, and percentages. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Other Skills & Abilities: Typing 60 w.p.m. elementary computer knowledge, general knowledge of human resources, basic knowledge of accounting procedures, word processing and spreadsheet software packages, and data entry.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; use hands to finger, handle, or feel; reach with hands and arms. The employee is moderately required to stoop, kneel, crouch or crawl. The employee is occasionally required to stand or walk.The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee occasionally works near moving mechanical parts.The noise level in the work environment is quiet.
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