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Administrative Assistant
3 months ago
**JOB FUNCTION**
Assist the Lebanon Transit Finance Assistant with the daily financial functions.
Responsible for Accounts Receivable functions.
Responsible for various computer data entry for Fixed Route and Shared Ride Programs.
Produce end of month reports as well as yearly reports for these Programs.
Responsible for Receptionist Functions.
Serves as backup for cash rooM/Fare collection function.
This position is responsible for meeting all attendance requirements.
All Lebanon Transit staff members are accountable for maintaining a safe working environment in their department.
This position requires training and works according to Lebanon Transit standards.
This is a Safety-Sensitive Position requiring Department of Transportation
(DOT) Drug and Alcohol testing.
Conduct the business of Lebanon Transit in a positive manner and demonstrate excellent customer service skills.
Additional as needed; answer phones, assist with schedule information, register customers, various typing and filing duties.
**ESSENTIAL FUNCTIONS**
Responsible for Internal Control Procedures
Accounts Receivable Function:
- Daily entry of deposits into MAS90-Sage Accounting Program;
- Reconcile deposits with agency and bus pass sales;
- Reconcile credit cards for in-house and on-line sales;
- Monitor and track prepaids for cash and credit cards to Ecolane by customer; and
- End of month reporting.
Receptionist Function:
- Provide customer service to customers, processing clerical and administrative duties;
- Greet customers in a courteous and friendly manner;
- Answering phone calls, transferring calls to proper personnel and take messages as needed; and
- Registering customers for Lebanon Transit services such as; Shared Ride Program, Half Fare Transit for Americans with Disabilities Act of 1990 (ADA) Program;
Back-up for Cash Room/Fare Collection Function:
- Process and deposit daily revenue for Fixed Route and Shared Ride Programs;
- Process and deposit daily revenue from reception desk and terminal sales;
- Daily record keeping of cost/sale of terminal vending;
- Process any miscellaneous account receivable checks and cash for weekly deposit as well as passes monthly;
- Accurate reporting of Shared Ride and Fixed Route money daily; and
- Data entry for Fixed Route income, Fixed Route daily deposits, Shared Ride income and Shared Ride daily deposits.
Pay: $19.00 - $19.25 per hour
Expected hours: 35 per week
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
**Experience**:
- Customer service: 1 year (preferred)
Ability to Commute:
- Lebanon, PA 17046 (required)
Ability to Relocate:
- Lebanon, PA 17046: Relocate before starting work (required)
Work Location: In person
