Administrative Assistant

2 months ago

Fairfield, United States Tlingit Haida Tribal Business Corporation Full time
Job DescriptionJob Description

Subsidiary:

KIRA Aviation Services

Job Title:

Administrative Assistant

Shift:

8:00am to 4:30pm, Monday through Friday

Job Location:

Raven Rock Mountain Complex, Fairfield, PA

Labor Category:

Non-Exempt l SCA

Clearance Level:

Secret

Travel Requirement:

N/A

Pay:

$26.58/hr

Health and Welfare:

$6.08/hr up to 40 hours per week to be used toward medical premiums

Tlingit Haida Tribal Business Corporation (THTBC) is a family of 8(a), HUBZone, SDB, and other companies wholly- owned by the largest tribe in Alaska. Each of its wholly- owned 30+ subsidiaries are uniquely qualified to deliver value to its customers and teaming partners. For over 30 years, THTBC has operated as a trusted US Federal contractor throughout the US and worldwide. THTBC delivers outstanding service with innovative, low-cost contract solutions to all its public and private sector customers worldwide. 

Scope of Work:

The primary purpose of this position is to provide general-purpose and administrative support duties to the program.

Responsibilities:

Work involves, but is not limited to, the following:

  • Various secretarial duties, such as, filing, taking phone calls, scheduling appointments, and making travel arrangements.
  • Support executive staff with office management responsibilities to include budgeting, personnel records and payroll.
  • Able to work independently on various projects requiring research and preparation of briefing charts and other presentation materials.
  • Perform other related duties as assigned.

Minimum Requirements:

  • Must be able to obtain an Interim Secret Clearance prior to start.
  • Must be able to obtain and maintain a Secret Clearance.
  • High school diploma or GED equivalent.
  • One-year experience in administrative office setting providing the necessary skills to perform the tasks of the position.
  • Data entry skills and accuracy utilizing various databases/software required.
  • Must possess the ability to work in a high-volume office area and interface in a positive manner with co-workers and the customer.
  • Must possess the ability to work in a team or alone and be able to change jobs on short notice.
  • Knowledge of office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel) required.
  • Performs all assigned duties in accordance with established policies, procedures, and directives.
  • Displays courtesy and skill in dealing with internal and external customers, coworkers, and management.
  • Accurately maintains and updates records to enable quick and efficient retrieval of information.
  • Follows up on suspense items to ensure timely completion.
  • Consistently produces quality products and service.
  • Ability to work independently.
  • Complete all training within required timeline.
  • Perform all work in a safe and secure manner.
  • Ability to speak, read, and write English.
  • Must possess the ability to interact well with others in a team setting ability or alone and be able to change jobs on short notice.
  • Must be capable of working under tight time constraints in a high-volume environment with multiple priorities.
  • Highly motivated, flexible organized and must be detail oriented.
  • Strong customer service and interpersonal skills.
  • Must be able to maintain ability to access government worksite.
  • Must have practical knowledge of worksite safety, occupational hazards, and standard safety practices.
  • Must be able to work alternate and extended shift schedules when necessary to meet the customer's mission requirements, including weekends and holidays.
  • Duties will require frequent periods of sitting, standing, walking, and reaching. Physically fit to bend, stoop, and lift in awkward positions and able to lift up to 20 lbs.
  • Must have and maintain a valid state driver’s license to operate a company vehicle.
  • Must have a safe driving record, as defined by Company policy, to operate a company vehicle.
  • Must be able to successfully complete a drug/alcohol test and a criminal record check.

Benefits:

THTBC offers full-time employees and their families a comprehensive benefits package which includes:

  • Medical, dental, and vision coverage
  • Health Savings Account
  • Hospital Indemnity Plan
  • Company paid short term disability, basic life & AD&D
  • Employee paid long term disability, voluntary life, and AD&D for dependents
  • 401(k) retirement plan
  • Accrued PTO based on years of service and up to 56 hours of paid sick leave each year
  • Paid holidays throughout the calendar year
  • Health and Wellness Program
  • LifeMart Employee Discounts on travel, hotels, car rentals, electronics and more

To perform this job successfully, an individual must be able to perform all the essential duties of the position satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. May be required to obtain and maintain a security clearance, including successful completion of a thorough background investigation.

THTBC is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis.

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