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Administrative Assistant

2 months ago

Fairfield, New Jersey, United States Panera, LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Panera, LLC. As an Administrative Assistant, you will provide critical support to the Plant Administrator, ensuring the smooth operation of our production planning, customer service, and administrative functions.

Key Responsibilities
  • Assist the Plant Administrator with recruitment processes, including reviewing applicants, scheduling interviews, and conducting DOT pre-employment requirements for truck drivers.
  • Support the onboarding process for new hires, including setting up timecards, fobs, and training.
  • Maintain accurate and up-to-date records, adhering to Panera's record retention requirements.
  • Ensure adequate inventory levels by checking ingredients and ordering supplies as needed.
  • Process add-on orders and ensure timely delivery of products.
  • Provide exceptional customer service to customers and vendors, resolving issues promptly and professionally.
  • Communicate with the FDF team regarding product shortages, add-ons, and special orders.
  • Reconcile cafe credit discrepancies and ensure accurate delivery records.
Requirements
  • High school diploma or equivalent.
  • Two to four years of experience in a similar administrative role.
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel.
  • Workday HRIS experience.
  • Excellent organizational and multi-tasking skills.
  • Strong customer service and telephone etiquette skills.
Working Conditions
  • Office environment.
  • Required travel: 0%.
  • Physical requirements: standing (20%), walking (20%), sitting (60%).
  • Lift/carry: 10 lb.
  • Static push/pull: 5 lb.
Additional Information

Panera, LLC and its affiliates are equal opportunity employers committed to a diverse workforce. Panera Bread independent franchisees each hire their own employees and establish their own terms and conditions of employment, which may differ from those described.