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Marketing Coordinator

4 months ago

Huntsville, United States Discovery Life Sciences LLC Full time
Job DescriptionJob Description

Position Summary:
We are in search of a Marketing Coordinator who will play a pivotal role in supporting our mission to advance scientific discovery. In this role, Marketing Coordinator will be responsible for supporting the marketing activities and initiatives of DLS.  This position, as a member of the global marketing team, will service a vital role in the coordination and administration of marketing pursuits

A Day in the Life of a Marketing Coordinator at Discovery Life Sciences:
• Track and monitor contract processes and oversee deadlines
• Coordinate administrative aspects of production such as managing inventory, coordinating shipping, invoicing of tradeshow materials
• Budget and place orders for new marketing materials
• Manage print material graphic design

Position Qualifications (Education, Skills, Experience):
• A Bachelor's degree in marketing/ public relations or equivalent experience (2+ years) preferred
• Experience in project management platforms (Basecamp, Monday.com, Asana)
• Ability to effectively communicate directly with potential vendors via both email and phone
• History managing budgets, orders, and invoices
• Detail-oriented with strong organizational skills and the ability to multitask and prioritize assignments
• Proven knowledge or experience of graphic design software (Canva, Adobe, etc.) preferred
• Team-first attitude and passion to achieve marketing and company-wide goals
• Excellent computer skills including Microsoft Outlook, Teams, Excel, and Word
• Excellent verbal, written and presentation skills
• Problem solving skills
• Track record of performing responsibilities with accuracy, completeness, timeliness, and efficiency


Key Responsibilities:
• Responsible for all aspects of special events management, including scope, estimating costs, budgeting, registration of attendees, presentation materials, scheduling, and communications associated with each event.
• Track and monitor contract processes and oversee deadlines for supporting activities such as abstracts, posters, and talks.
• Coordinate administrative aspects of production such as managing inventory, coordinating shipping and receiving of all logistics, and invoicing of tradeshow materials.
• Budget and place orders for new marketing materials and event supplies inventory.
• Liaise with other parties to support communication through entire event planning process, such as vendor correspondence, scheduling travel, booking hotels, confirming event details, coordinating with attendees, etc.
• Manage print material graphic design updates with 3rd party graphic design agency and maintain current versions for all shared access libraries.
• Prepare event materials such as programs, schedules, collaterals, registrations.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
• Consistent and predictable attendance is an essential function of the position.
• Ensures compliance with all laws and regulations applicable to the Company and its operations
• Consistent and predictable attendance is an essential function of the position.
• This is an office-based, onsite position.

Compensation and Benefits:
• Discovery Life Sciences is committed to fair and equitable compensation practices, and we strive to provide employees with total compensation packages that are market competitive. The exact base pay offered for this role will depend on various factors, including but not limited to the candidate's qualifications, skills, and experience.
• Your hourly pay is only one part of your total compensation package. Other benefits:
• Competitive salary and benefits package options including free medical, dental, vision, life, and disability which start on your first day of employment. Free medical, dental and vision options for you and your Family members
• 401(k) match program which starts on your first day of employment
• Time away from work (Generous vacation and paid time off, your BIRTHDAY, paid parental leave, paid family leave, etc.).
• Professional development opportunities and reimbursement for relevant certifications.
• Collaborative and inclusive work environment that values diversity.
• Team-building activities and social events.
• Employee Referral Program and Colleague Recognition Program

Location and work hours:
• This position is onsite and our Huntsville location.
• This position is part time (32 hours a week)
• Less than 5% domestic or international travel required for mandatory site meetings and trainings