Accounting Specialist

4 weeks ago

Washington, United States Miriam's Kitchen Full time
Job DescriptionJob DescriptionDescription:

ABOUT MIRIAM’S KITCHEN

Miriam’s Kitchen works to end chronic homelessness in Washington, DC. We advocate for permanent supportive housing as a long-term solution, while meeting short-term needs by providing healthy meals and high-quality social services to individuals who are chronically homeless.


POSITION SUMMARY:

This position will assist the Director of Finance with the day-to-day operations of the Finance Department. Under the general supervision of the Director of Finance, the position is responsible for assisting with various job tasks related to payroll processing, accounts payable, financial reporting, employee benefits, complying with the records retention program, and data entry. All job tasks must be completed in a timely and accurate manner.


ESSENTIAL FUNCTIONS:


Payroll

  • Ensure accurate processing of employee timecards each pay period by working closely with employees, supervisors and HR
  • Assist with filing as needed
  • Assist with the preparation of pension and other reports as needed

Accounts Payable

  • Process billing invoices and purchase request forms in BILL
  • Ensure that all receipts for monthly Credit Card receipts have been uploaded into Divvy
  • Prepare supporting documentation for written checks as needed
  • Review Bill.com Clearing Account and record AJEs, as needed

Month End Close

  • Prepare Pledge Receivable Schedule
  • Assist with monthly Medicaid/ Government contract billing as needed
  • Record Revenue and Pledge Entries in QuickBooks daily
  • Review and Record Deferred Revenue Entries
  • Post Deposits in Transit
  • Reconcile revenue with development on a monthly basis
  • Prepare monthly reconciliation for balance sheet accounts

Year-end

  • Assist with FY audit preparation and support during sample testing

NONESSENTIAL FUNCTIONS: Functions that do not fundamentally alter the position.

  • Other duties as assigned
  • Attendance at All-Staff Meetings and organization-wide events
Requirements:

COMPETENCY


Communication Skills

  • Ability to read and write in the English language
  • Ability to communicate effectively in person, in writing, and over the telephone
  • Ability to make independent decisions and recommendations

Computation Skills/ Data Entry

  • Ability to add, subtract, multiply, divide, and calculate percentages
  • Ability to accurately input large amounts of data into a computer system

Office Equipment Skills

  • Ability to operate various office equipment, including but not limited to a: copy machine, fax machine, postage meter, etc.
  • Ability to multi-task and exercise sound judgment to complete job tasks by assigned deadline

Discretion

  • Ability to maintain confidentiality

Office Suite Skills/Software

  • Ability to utilize existing computer programs, including but not limited to: Microsoft Word, PowerPoint, Excel, and Outlook and learn new software programs
  • Ability to type 75 words per minute
  • BILL/Divvy
  • QuickBooks
  • Salesforce

Professional Development

  • Ability to achieve continued professional growth and development

QUALIFICATIONS: 3-5 years’ experience in not-for-profit accounting and/or bachelor’s degree in accounting/finance


Physical Demands - Regularly required to sit; frequently required to talk or hear; occasionally required to reach with hands and arms, walk, stoop, kneel, or crouch; must be able to lift objects up to twenty-five (25) pounds.

Travel Demands: This position occasionally requires local travel between Miriam's Kitchen and partner sites. Where the need arises for business travel, appropriate compensation


ADDITIONAL INFORMATION:

Hybrid (a blend of remote and onsite) work schedule. Afterhours project work and representing Miriam’s Kitchen at community events is sometimes required. This position occasionally requires local travel between Miriam's Kitchen and partner sites.

Benefits

Miriam’s Kitchen is proud to offer comprehensive benefits that support the continued health and wellbeing of our team including: 100% employer-paid medical, dental, and vision insurance; generous medical coverage for dependents; 100% employer-paid short term disability, long term disability, and life insurance; employer retirement contributions; generous annual paid leave, and annual professional development funds for all full and part-time team members.


EOE STATEMENT

Miriam’s Kitchen values a diverse workforce reflective of the community we serve. We are an Equal Opportunity Employer and do not discriminate based on race, color, national origin, sex, age, ethnicity, disability, sexual orientation, religion, political beliefs, or any other factors prohibited by law.

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