Administrative Assistant

4 weeks ago

Marshall, Missouri, United States Interactive Government Holdings Inc Full time
Job Description

Interactive Government Holdings, Inc. (IGH) is seeking a highly skilled General Clerk II to join our team in Marshall, MO. As a General Clerk II, you will provide administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative assistance to executive and field staff, including office management and general administration.
  • Assist with conservation program documentation, general administration, and office business functions.
  • Support with collecting and assembling cost data, processing payment application requests, and reviewing invoices and vouchers.
  • Compile necessary supporting documents to substantiate payment requests and ensure compliance with provisions of long-term contracting.
  • Assist with tracking producer requests for wetland compliance and highly erodible land assistance.
  • Perform accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements, and other requests for payment.
  • Process program payment information, prepare documents for signature, and forward completed documents to financial management staff for payment.
  • Establish and maintain contracting files and producer records, including receiving and assembling program applications and collecting producer eligibility information.
  • Assist with driving Government vehicles for routine maintenance and service, and keep track of vehicle maintenance and mileage logs.
  • Provide technical information to program applicants and participants, including specific program and land eligibility requirements.
  • Assist with uploading documents and photos to conservation planning software and other Data Management Systems.
  • Interact with the public in an office setting and provide customer assistance as needed.
Requirements
  • Must possess a state-issued driver's license and have a good driving record.
  • Must have excellent time management skills and be well-organized.
  • Must have previous experience in office management and/or administration.
  • Must be proficient in word processing and have the ability to type 40 words per minute.
  • Must be knowledgeable and experienced in utilizing a variety of computer hardware and software applications, including Microsoft Windows, Outlook, Word, Excel, PowerPoint, Access, and Teams.
  • Must be able to utilize Microsoft Outlook for email and calendars and internet browsers such as Internet Explorer, Google Chrome, and Microsoft Edge.
  • Must be knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanners, postage meters, and copy machines.
  • Must be knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing.
  • Must be able to write at least four letters per hour and proofread others' work.
  • Must be able to file at least 50 documents an hour, electronically and/or physically.
  • Must have the ability to learn and utilize agency-specific software and web-based applications.
  • Must have familiarity with certified mail and return-receipt mail procedures.
  • Must be capable of working independently and possessing basic and courteous telephone skills.
  • Must be able to multi-task and shift focus when needed to provide immediate customer assistance.
  • Must be able to pass a background investigation and read, write, speak, and understand English fluently.
  • Must demonstrate knowledge and support of the Equal Opportunity and Civil Rights policy.

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