Current jobs related to Administrative Assistant - Huntsville - Wellstone Inc

  • Administrative Assistant

    4 weeks ago

    Huntsville, Alabama, United States Kavaliro Full time

    Job Title: Administrative AssistantKavaliro's client is seeking an experienced Administrative Assistant to provide high-level administrative support for the Missile Defense Program team.Responsibilities:Provide executive-level administrative support to the Missile Defense Senior Director and General Manager.Manage and maintain an inventory of supplies, with...

  • Administrative Assistant

    1 week ago

    Huntsville, Alabama, United States MOMENTUM Full time

    Job SummaryMOMENTUM is seeking an experienced Administrative Assistant to join our team. As a key member of our support staff, you will provide administrative support to our executive management team, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate and manage schedules, calendars, and appointments for executive...

  • Administrative Assistant

    4 weeks ago

    Huntsville, Alabama, United States Science and Engineering Services Full time

    Job Title: ReceptionistJob Summary:We are seeking a highly organized and detail-oriented Receptionist to join our team at Science and Engineering Services. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and ensuring a smooth and efficient work environment.Key Responsibilities:Provide...

  • Administrative Assistant Athletics

    4 weeks ago

    Huntsville, Alabama, United States Huntsville Independent School District Full time

    Job Title: Administrative Assistant AthleticsReports to: Director of AthleticsWage/Hour Status: Non-exemptDept./School: Huntsville High School - AthleticsPay Grade: Clerical-Paraprofessional/Level 3 (220 days)Job Summary:The Administrative Assistant Athletics will provide support to the Athletics Department with various administrative tasks, including data...

  • Administrative Assistant

    2 weeks ago

    Huntsville, United States MOMENTUM Full time

    Welcome to the MOMENTUM Family!MOMENTUM is not just our company name; it is the highest value we deliver to our customers. We are a rapidly growing technology solutions company delivering innovative technology, engineering, and intelligence solutions across the DoD sector. The efforts of our high-capacity team ultimately strengthen our Nation and the...

  • Administrative Assistant

    2 weeks ago

    Huntsville, United States MOMENTUM Full time

    Welcome to the MOMENTUM Family!MOMENTUM is not just our company name; it is the highest value we deliver to our customers. We are a rapidly growing technology solutions company delivering innovative technology, engineering, and intelligence solutions across the DoD sector. The efforts of our high-capacity team ultimately strengthen our Nation and the...

  • Administrative Assistant to the Head of School

    5 days ago

    Huntsville, United States Kingdom Heights Prep Full time

    Position Overview: The Administrative Assistant to the Head of School is responsible for providing high-level administrative support to the Head of School while also assisting in the management of the admissions process functions. This position requires strong organizational, communication, and interpersonal skills to effectively coordinate a variety of...

  • Administrative Assistant

    2 weeks ago

    Huntsville, Alabama, United States ProCleared LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Protocol Administrative Assistant to support our team at ProCleared LLC. As a key member of our team, you will play a critical role in ensuring the success of our government protocol events and activities.Key ResponsibilitiesPlan, coordinate, and execute logistical support for conferences, meetings,...

  • Administrative Assistant

    7 days ago

    Huntsville, Alabama, United States Momentum Full time

    Job OverviewMomentum is seeking an experienced Administrative Assistant to join our team. As a key member of our support staff, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesCoordinate and manage schedules, calendars, and appointments for executive managementPrepare and maintain...

  • Administrative Assistant Athletics Coordinator

    3 weeks ago

    Huntsville, Alabama, United States Huntsville Independent School District Full time

    Job Title: Administrative Assistant AthleticsReports to: Director of AthleticsWage/Hour Status: Non-exemptDept/School: Huntsville High School - AthleticsPay Grade: Clerical-ParaprofessionalPrimary Purpose:Support the Athletics Department with various administrative tasks, including data entry, reception duties, sports ticket sales, and maintaining sport...

  • Administrative Assistant Athletics Coordinator

    4 weeks ago

    Huntsville, Alabama, United States Huntsville Independent School District Full time

    Job Title: Administrative Assistant AthleticsReports to: Director of AthleticsWage/Hour Status: Non-exemptDept./School: Huntsville High School - AthleticsPay Grade: Clerical-Paraprofessional/Level 3 (220 days)Primary Purpose:Support the Athletic department with administrative tasks, including data entry, reception duties, sports ticket sales, and maintaining...

  • Administrative Assistant III

    4 weeks ago

    Huntsville, Alabama, United States J & J Worldwide Services Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented General Clerk III to join our team at J & J Worldwide Services. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Assist in maintaining accurate and up-to-date...

  • Medical Assistant

    1 week ago

    Huntsville, Alabama, United States Local Medical Facility Full time

    Job SummaryWe are seeking a highly skilled and compassionate Medical Assistant to join our team at Local Medical Facility. As a Certified Medical Assistant, you will play a vital role in providing exceptional patient care and administrative support in our busy medical office.Key Responsibilities:Prepare patients for exams and treatments, including taking...

  • Medical Assistant

    3 weeks ago

    Huntsville, Alabama, United States Local Medical Facility Full time

    Job Title: Certified Medical AssistantWe are seeking a highly skilled and detail-oriented Certified Medical Assistant to join our team at Local Medical Facility. As a Certified Medical Assistant, you will play a vital role in providing exceptional patient care and administrative support to our healthcare team.Key Responsibilities:Prepare patients for exams...

  • Medical Assistant

    17 hours ago

    Huntsville, Alabama, United States Local Medical Facility Full time

    Job DescriptionLocal Medical Facility is seeking a skilled Medical Assistant to provide clinical and administrative support to our healthcare team.Key Responsibilities:Prepare patients for exams and treatments, including taking vital signs and documenting information in the Electronic Medical Record (EMR).Assist healthcare providers in exam rooms and perform...

  • Administrative Coordinator

    2 weeks ago

    Huntsville, Alabama, United States CALIBRE Systems Full time

    Job Title: Administrative Assistant - Intermediate Job Summary: CALIBRE Systems, Inc. is seeking a highly skilled Administrative Assistant to support the TEAMS Next MDS Administration team. The successful candidate will provide administrative support to mid-executive level personnel, including preparing and reviewing executive-level correspondence,...

  • Administrative Coordinator

    2 weeks ago

    Huntsville, Alabama, United States Adelta Logis Full time

    Administrative Assistant Opportunity at Adelta LogisWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Adelta Logis. As an Administrative Assistant, you will play a crucial role in ensuring the efficient operation of our office.Key Responsibilities:Manage and coordinate administrative tasks, including answering...

  • Administrative Coordinator

    4 weeks ago

    Huntsville, Alabama, United States Crestwood Medical Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Crestwood Medical Center. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our Practice Executive and other staff members.Key ResponsibilitiesProvide...

  • Subcontracts Administrator

    3 weeks ago

    Huntsville, Alabama, United States Science and Engineering Services Full time

    Subcontracts AdministratorAt Science and Engineering Services, we are seeking a highly skilled Subcontracts Administrator to join our team. As a key member of our procurement team, you will be responsible for reviewing, analyzing, and monitoring subcontract performance.Key Responsibilities:Provide pre-award advisory assistance for major proposal...

  • Subcontracts Administrator

    4 weeks ago

    Huntsville, United States Science and Engineering Services Full time

    Subcontracts Administrator, Req. 2160 Review, analyze and monitor subcontract performance.Provide pre-award advisory assistance for major proposal activities; assist in reviewing RFP/RFQ for risk assessment; provide advice for teaming strategies; review/negotiate Teaming Agreements and Non-Disclosure Agreements.Review proposed subcontract terms, conditions,...

Administrative Assistant

3 months ago

Huntsville, United States Wellstone Inc Full time
Job DescriptionJob Description

This position provides receptionist and administrative support duties of moderate complexity for the Executive Team. Knowledge of Microsoft Office and proficiency with computer applications is required, along with customer service experience. Prepares and edits written products using independent judgment in content and style and manages tasks associated with various projects (Full Time, Corporate Offices, Administration Building).

Qualifications:

  • High School Diploma or equivalent
  • Excellent oral and written communication skills
  • Good organizational and documentation skills
  • Working knowledge of Microsoft Office applications
  • Knowledge and proficiency with computer applications
  • Customer Service experience
  • Full time Monday through Friday

Duties:

  • Perform receptionist duties, acknowledging and assisting clients, visitors, vendors, etc.
  • Answer phones, route calls, take message for staff
  • Communicate with staff regarding clients and visitors
  • Perform administrative tasks such as typing, scanning, faxing, data entry and filing
  • Organize documents and electronic information, including retrieving and sorting mail, sharing and sorting documents, etc.
  • Take meeting minutes, assist with creating agendas and other written communications, taken verbally from administrators
  • Sorting through resumes
  • Schedule/reschedule interviews, community stakeholder meetings, staff meetings, and occasionally special events like retreats, team events and luncheons, etc.
  • Run monthly and quarterly reports in the electronic health record (EHR) and assist with analyzing data
  • Handle or delegate client complaints and investigations
  • Proofread, edit, and create important documents and emails
  • Perform research on community events, as needed, to include topics/information required
  • Other duties as assigned

What we offer:

  • Competitive Medical, dental, and vision prices
  • State Retirement through TSA plus an optional 457b/401a with a company match
  • 9 paid holidays throughout the year
  • Ability to continually accrue up to 15 days of PTO a year (unused rolls over)

We CARE for those impacted by behavioral health disorders, we are committed to one another through collaboration, and we are optimistic problem solvers who do what it takes to get the job done. We look forward to having you on the WellStone team.