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Administrative Assistant

3 months ago

Iselin, United States Lucosky Brookman LLP Full time
Job DescriptionJob Description

Position Summary: The Administrative Assistant will provide comprehensive administrative support to the Operations and Human Resources departments. This role involves handling a variety of tasks, from coordinating office activities to assisting with HR processes, ensuring the smooth and efficient functioning of the firm's daily operations. The ideal candidate will be highly organized, proactive, and have the ability to multitask effectively. This role is essential in ensuring seamless office operations and providing excellent support to our attorneys, staff, and clients.

Key Responsibilities:

  1. Administrative Support:
  • Assist with day-to-day administrative tasks, including answering phones, scheduling meetings, and maintaining office supplies.
  • Prepare, edit, and format documents, reports, and presentations.
  • Handle incoming and outgoing correspondence, including mail, email, and courier deliveries.
  • Coordinate travel arrangements and itineraries for attorneys and staff as required.

Operations Support:

  • Coordinate and assist with office maintenance and facilities management.
  • Support the implementation and maintenance of office policies and procedures.
  • Assist in organizing firm meetings and training sessions.
  • Manage the expense tracking process, including credit card reconciliation.
  • Conduct research regarding new technology/software, take preliminary steps (i.e. calls, demos), and present findings.

Human Resources Support:

  • Assist with the recruitment process, including posting job openings, scheduling interviews, maintaining the applicant tracking system, and communicating with candidates.
  • Help prepare and manage employee onboarding and orientation materials.
  • Maintain employee records, ensuring accuracy and confidentiality.
  • Support HR initiatives and programs, such as employee engagement activities, training and development, and performance management.
  • Assist with benefits administration and payroll processing as needed.

Communication and Coordination:

  • Act as a point of contact between departments, employees, and external parties.
  • Facilitate effective communication within the firm, ensuring important information is shared promptly and accurately.

Special Projects:

  • Provide support for internal audits and compliance activities.
  • Assist with special projects and initiatives as assigned.

Qualifications:

  • High school diploma or equivalent; Associate's or Bachelor's degree is preferred but not required.
  • Proven experience as an administrative assistant or related role.
  • Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong attention to detail and problem-solving skills.
  • Experience in a law firm or professional services firm is preferred but not required.

How to Apply: Interested candidates should submit their resume and cover letter online and follow up with an email to careers@lucbro.com with the subject line "Administrative Assistant - Operations and Human Resources Application." In the body of the email, please only include today's date and the expected high and low temperature in your current location.