Accounting Assistant

1 month ago

Iselin, United States Greenbaum Rowe Smith & Davis, LLP Full time $58,000 - $60,000
Accounting Assistant: We are currently seeking a full-time in-house accounting and billing assistant at our Iselin, NJ Office. In this position, you will provide accounting, administrative, and clerical support to the accounting department. Under the direction of the Director of Accounting, duties encompass managing A/P and A/R entries in the general ledger, handling credit card transactions, balancing bank statements, generating Excel reports, and documenting various activities. Candidates must display a positive attitude and the flexibility and attention to detail. Essential Job Duties and Requirements:
  • Provide accounting and clerical support.
  • Assist with the data entry of accounts receivable and payable invoices.
  • Assist with job costing entries and reconciliations.
  • Assist in accounting with special projects.
  • Assist with general office filing.
  • Assist with reconciling credit card transactions.
  • Processing bank deposits, retrieval, and processing of incoming mail.
  • Assist with general office duties including making copies, scanning documents, faxing, and mailing.
  • Assist with monthly reconciliations.

Accounts Payable:
  • Detail calculation of attorney compensation.
  • Client cost.
  • Firm expenses.
  • Trust Accounting.
  • Attorney/Employee Expense Reimbursement.
  • Credit Card and banking Reconciliation.

Accounts Receivables:
  • Bank deposits on Remote Deposit Machines & bank branch.
  • Post Cash Receipts to clients’ accounts.
  • Enter retainer, prepayments, etc. in the accounting system.
  • Received clients’ payments via credit card.
  • Prepare A/R Report.

General Bookkeeping Duties:
  • Communicate with Accounting staff at other offices on inquiries and discrepancies.
  • Provides department workflow support.
  • Perform other duties as assigned.
 Qualifications and Applied Skills and Abilities:
  • Ability to focus attention on a task for some length of time is needed to perform the essential functions of the job.
  • Attention to detail and ability to multi-task.
  • Ability to communicate effectively with lawyers, business services employees, and peers.
  • Ability to meet deadlines and work well under pressure.
  • Ability to prepare accurate and detailed work products.
  • Proficiency in Microsoft Office.
  • Ability to exchange information, present ideas, and report in a clear and concise manner.
  • Strong organizational skills and ability to manage large amounts of data.
  • Ability to organize time, prioritizes workload effectively, and works independently.
  • High comfort level with sometimes stressful client requirements.
  • Reliability, dependability, and strong motivation to respond to requests quickly.
  • Excellent written and verbal communication skills.
 Education, Certifications, and/or Experiences:
  • High school diploma or equivalent.
  • Minimum three years’ accounting experience.
  • Law Firm or professional services background preferred.
  • Computer literacy, including the use of Microsoft products.
 Interested individuals should send their resumes to HR@Greenbaumlaw.com, referencing job code ACCT99W. Only qualified applicants will be contacted to schedule an interview. The salary range for this position is $57,000 to $60,000 annually, and the work schedule is M-F, 9:00 a.m. to 5:00 p.m., with flexibility for overtime if necessary. A routine background check is required prior to an offer of employment. We do not accept resumes, emails, or phone calls from search firms for this position. 

Greenbaum, Rowe, Smith & Davis, LLP is an equal opportunity employer committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

About Greenbaum Rowe Smith & Davis, LLP:

Greenbaum, Rowe, Smith & Davis is a recognized leader among New Jersey law firms, with deep roots in the state and a far-reaching knowledge of New Jersey legal issues. True to that identity, we understand the “ins and outs” and the inherent complexities of handling legal challenges in New Jersey, knowledge which translates directly into an advantage for our clients.We are dedicated to providing pragmatic, resourceful and cost-effective representation, in combination with reliable and responsive client service. Our approach is collaborative and consistent — we get the job done, both here in New Jersey and in other jurisdictions. We've been doing just that for the past century.The strengths of our practice are rooted in solid experience. We are known for our business savvy, and as proactive problem solvers, successful deal makers and prolific thought leaders. We handle our clients’ most challenging disputes and sophisticated transactions, and proudly serve as their longtime trusted advisers. Above all else, our goal is always to help clients overcome challenges and capitalize on opportunities. Our areas of expertise are diverse and comprehensive in scope. We take a practical, creative and highly personalized approach to the work at hand. Whether we’re retained to structure a transaction, serve as strategic counsel, or represent a client in a dispute or litigation, we strive to earn the loyalty and respect of our clients by delivering results that meet their specific goals and objectives.Our long history has built the foundation that we stand upon today, and we honor the many accomplishments that define our first one hundred years. Moving forward as a 21st century enterprise, we resolutely embrace our changing world with the foresight and flexibility needed to meet the continually evolving needs of our clients.

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