Office Coordinator

3 weeks ago


Salt Lake City, United States Ole Mexican Foods Full time

BASIC FUNCTION: Responsible for daily administration of the office.

PERFORMANCE ACCOUNTABILITIES:

* Receiving the customers, clients, visitors in a polite and pleasant way with a good smile and assist them.
* Answering the phone calls made and redirecting them to the concerned people effectively.
* Receiving postal, courier packages addressed to the employees of the organization and sending them to the addressed person correctly.
* Coordinating the communication between employees of different departments.
* Mailing letters and other documents, messages to the necessary people.
* Recording complaints, problems, queries and providing suitable answers and assistance for the same.
* Receive phone and fax orders.
* Prepare and process shipping orders.
* Data Entry of orders, invoices, and Bill of Landing.
* Arranging travel and accommodation arrangements for the employees and clients.
* Maintaining the records of entry and exit details.
* Collecting cash and making deposits.
* Coordinating the appointments and consultation time of the clients with the management and other employees of the organization.
* Providing excellent customer service with good satisfaction.
* Other duties as assigned by supervisor and/or division manager.

Experience:

* Administrative experience: 1 year (Preferred)

Education and Qualifications:

* High school or equivalent
* Bachelors or Associates degree and/or equivalent degree in any subject or field preferred. Relevant experience and training in front office administration is preferred.

Skills:

* Proficiency in Microsoft Office required (Access, Word, Excel, and Outlook)
* Customer Service oriented, Data Entry.
* Ability to work in a high-energy team environment.
* Detailed oriented, Ability to multi-task.
* Strong written and verbal communication skills.
* Bilingual in Spanish and English is a plus.
* Strong communication, importantly oral and presentation skills are required.
* Good quantitative and aptitude knowledge.
* Proficiency in using computers and telephone.
* Must possess customer service relation and coordination skills.
* Must be pro-active in approach.

Benefits:

* Opportunity for growth
* Competitive Pay
* PTO/Vacation
* 401(k)
* Health insurance
* Dental Insurance
* Vision Insurance
* Life insurance

Schedule:

* 8-hour shift

Job Type:

Full-time

#CB


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