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Procurement Assistant
4 months ago
PRIMARY JOB RESPONSIBILITIES:
• Oversee and/or process day-to-day administrative items per supervisor's authorization; i.e. document control, data entry, expense reports, supply requisitions, incoming mail, update vendor contact list, take and distribute meeting minutes as requested, etc.
• Manage shared Procurement mailbox and direct calls/emails accordingly; screen phone calls/solicitors per supervisor’s instructions; handle routine items, pass others on to supervisor.
• Train office personnel on new policies/procedures/software as requested.
• Perform additional assignments per supervisor’s direction.
• Book travel accommodations.
• Additional duties as assigned including assisting others on an as needed basis.
• Create/ Verify Procore [software] folders & subfolders for each subcontract, manage Procore Procurement needs.
• Receive Request for Agreement, Review for accuracy, and file into Procore or Resolve discrepancies with Project Team.
• Assistance updating our tracker.
• Verify vendor NDA completeness.
• Assist with vendor prequalification process.
• Assist with vendor setup with accounting.
• Assist with Credit Applications by sending out and following up.
• Update tracker/viewpoint with COI expiration date.
• Help research problems with invoices and help process invoices in pvault.
• Maintain vendor files in Egnyte.
• Track and help manage lien waivers.
• Arrange team lunches and activities.
EDUCATION & EXPERIENCE REQUIREMENTS:
• High School Diploma or GED, Some college helpful.
• Minimum of two years administrative experience with preference given to construction experience.
PREFERRED SKILLS/ABILITIES:
• Αbility to organize and prioritize numerous tasks.
• Effective oral and written communication skills.
• Ability to work independently.
• Proficiency in Microsoft applications (i.e. Word, Excel, Outlook, and PowerPoint).
• Proficiency in some Construction ERP Software (i.e. Viewpoint).
• Ability to be courteous and diplomatic in dealing with others.
Benefits and Pay:
• Paid Company Holidays
• Paid Time Off
• We provide paid sick leave as required by Colorado’s Healthy Families and Workplaces Act.
• Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution.
• $26 - $29 per hour, dependent on experience, qualifications, and competencies.
