Administrative Assistant
2 weeks ago
SUMMARY
Provide administrative and client support for the Behavioral Healthcare’s outpatient clinic in Framingham and Marlborough. Assist Office Manager in managing administrative training and coverage. Act as client liaison in addressing and/or resolving client billing and service issues. Greet and check-in clients and perform administrative duties as necessary. Provides support to the Medical team.
PRIMARY RESPONSIBILITIES
- Greet clients, answer phones, collect and process client information, forms and payments, make changes to demographic or insurance information as needed, and schedule new appointments.
- Inform staff of client arrival and non-payment issues.
- Responsible for the 1st Offender, 2nd Offender and all court order evaluation scheduling and reporting
- Work with Billing Staff to address client financial issues as needed.
- Process medical records release request.
- Fax, copy and file as needed
- Assist clinical staff with administrative needs
- Assist in the training of new hires.
- Provide back up support to Senior Office Manager when needed.
- Support the Medical team as needed
- Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas.
- Engage all clients by understanding and addressing their needs whether within or outside the scope of work.
- Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
- Ensure compliance with program/department, agency and/or funder requirements, as well as, SMOC policies & procedures.
- Other duties as assigned.
KNOWLEDGE AND SKILL REQUIREMENTS
- Prior experience in a medical reception or administrative capacity preferred
- Friendly demeanor, solid organizational skills
- Attention to detail.
- Work well as member of team
- Computer skills including working knowledge of Word and Excel
- Strong customer service skills including verbal communication skills
- Strong understanding of client billing and clinic EHR system (Care Logic)
- Bilingual Required (English and Spanish)
- Trilingual Preferred (English, Spanish and Portuguese)
- Dress Code: Business casual.
ORGANIZATIONAL RELATIONSHIP
- Directly reports to Framingham Office Manger
- Indirectly reports to Operations Manager
- Direct reports of this position are none.
WORKING CONDITIONS
Hours may vary and night coverage is required. As part of the responsibilities of this position, the SBH Administrative Assistant will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required.
We are an equal opportunity employer committed to diversity in the workplace.
Monday - Friday 9:00am - 5:00pm
35 hours per week
-
Administrative Assistant
21 hours ago
Framingham, United States DGT Associates Inc Full timeJob DescriptionJob DescriptionDescription:Job Title: Administrative Assistant / BookkepeerWe are seeking a highly organized and detail-oriented Administrative Assistant / Bookkeeper to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and will have a strong understanding of...
-
Administrative Assistant
5 days ago
Framingham, United States Sumbul Z Naqvi DMD, INC Full timeAtlantis Dental, a privately owned dental office, is expanding and is looking for an Administrative Assistant to join our Executive Team! We're looking for someone who isn't just looking for a job, but a place to bring their outgoing personality, sharpness, and problem-solving skills to the forefront. You're not just an independent thinker; you're a dynamic...
-
Framingham, United States Drone Home Media Full time**Overview**: Drone Home Media is seeking a marketing and administrative assistant to join our team to provide support to both our marketing department and our administrative team. This is an in-person position and will be 32-40 hours per week. This position will report to our Marketing Manager and Lead Photo Editor. **Background**: Drone Home Media is a...
-
Prescriber Medical Administrative Assistant
5 days ago
Framingham, United States Northeast Health Services Full time**Description** **NEHS is currently offering a hiring incentive for the PMAA hire in Framingham!** Join us at**Northeast Health Services**, a member of Transformations Care Network (TCN), as we embark on an exciting journey to empower **Medical Assistants** like you to make a difference in the field of behavioral health. We are committed to improving...
-
Project Administrator
1 day ago
Framingham, United States The Contractor Consultants Full time**Join IGNIS Design and Construction Inc as a Project Administrator!** **Company Name: IGNIS Design and Construction Inc.** **Job Title**: Project Administrator **Job Type**: Full-Time (Mon-Fri - 9am -5pm) **Salary: $55,000 - $65,000 per year** **Job Summary**: Are you a highly organized and detail-oriented individual with a passion for design and...
-
Research Administrator
Found in: Appcast US C2 - 1 week ago
Framingham, United States Manning Personnel Group, Inc. Full timeA Biotechnology Research organization west of Boston is hiring a Research Administrator to join their growing team. The Administrator will be responsible for managing and supporting all grants and contracts activities including grant application preparation, monitoring grant & contract budgets and expenses, managing compliance with government requirements...
-
Research Administrator
Found in: Appcast Linkedin GBL C2 - 1 week ago
Framingham, United States Manning Personnel Group, Inc. Full timeA Biotechnology Research organization west of Boston is hiring a Research Administrator to join their growing team. The Administrator will be responsible for managing and supporting all grants and contracts activities including grant application preparation, monitoring grant & contract budgets and expenses, managing compliance with government requirements...
-
Legal Administrative Assistant
4 days ago
Framingham, United States Tsizer Law, P.C. Full timeA growing boutique law firm is looking for a legal assistant with Massachusetts family law/domestic relation experience. Responsibilities include answering phone; filing; maintaining schedules for attorneys; drafting various documents, including pleadings, financial statements and discovery requests and responses; arranging for filing and service of process...
-
EXECUTIVE ADMINISTRATIVE ASSISTANT
Found in: Careerbuilder One Red US C2 - 1 hour ago
Framingham, MA 01704, USA, United States TJX Full timeDiscovery is at the core of everything we do - whether it's a great value, incredible style, or building long-lasting partnerships with people around the world. That's what makes TJX different. You can find it all across our brands: TJ Maxx, Marshall Administrative Assistant, Executive, Administrative, Assistant, Retail
-
Executive Assistant
Found in: Appcast US C2 - 1 week ago
Framingham, United States 24 Seven Talent Full timeExecutive/Admin AssistantPay Rate: $34/hr40 hours/weekHybrid: Tues & Wed onsite in Framingham, MA9 month contract, possibility to extend/convertTemp to Perm Opportunity!The Senior Administrative Assistant will support a VP and two AVPs, for Global Talent Management Org.This individual provides advanced administrative support requiring a broad and...
-
Associate Administrator
2 hours ago
Framingham, United States Other Executive Full time**MARKET SUMMARY**: **_Massachusetts Group _** **_MetroWest Medical Center _**has 229 beds located on two campuses in Framingham and Natick, Massachusetts. Key Service Lines include Cardiology, Behavioral Health, and Women’s Services. MetroWest Medical Center has been consistently recognized for high quality performance, thanks to the great contributions...
-
Framingham, United States South Middlesex Opportu Full timeJob DescriptionJob DescriptionSUMMARYThe Community Support Services (CSS) department leases SRO’s and apartment units on behalf of chronically homeless men and women in Metro West, Lowell and Worcester. Support services are funded by the Masshealth CSPECH level of care. This position provides coordination rental assistance, Medicaid billing, and...
-
Junior Buyer
1 week ago
Framingham, United States Incendia Partners Full timeEmail contact@incendia.com Phone Address 161 Worcester Rd, Suite 400 Framingham, MA 01701 **Junior Buyer** * Category Administrative * Location Bedford, Massachusetts * Type **Junior Buyer - temp to perm in Bedford, MA** **In this Buyer role you will be assisting senior level buyers and be able to learn from their experience and gain additional...
-
Software Developer III
1 week ago
Framingham, United States CareerBuilder Full timeDescription We're looking for a Software Developer III , working in Pharmaceuticals and Medical Products industry in 68 New York Avenue, Framingham, Massachusetts, 01701, United States . Support the configuration, administration and maintenance activities of the sites manufacturing computer and automation systems, including process control systems, building...
-
HR Manager
1 week ago
Framingham, United States CareerBuilder Full timeJob Details Description Develops and administers various human resources plans and procedures for all company personnel. Responsible for employee relations; providing counsel and guidance on personnel issues including progressive disciplinary actions. Responsible for administration of annual organization review/job evaluation process. Responsible for...
-
Document Scanner
5 days ago
Framingham, United States METROWEST AUTO GROUP Full time*This position is part time only. Must be able to work mornings.* **Responsibilities**: - Organize and maintain physical and electronic files - Sort and categorize documents for easy retrieval - Create and update databases to track file locations and information - Perform data entry tasks to input and update file records - Assist with order entry and...
-
Full Time Family Medicine Physician
Found in: beBee jobs US - 1 week ago
Framingham, Massachusetts, United States Northeast Healthcare Recruitment Full timePosition Details Full-time clinicians are scheduled for eight clinical sessions and two administrative sessions each week. Call responsibilities are light and can be taken by phone only. Flexible scheduling available Physicians are expected to see patients per hour or nine (9) per session. Weekly staff meetings for training and team updates No obstetric or...
-
Sales Coordinator
Found in: Talent US C2 - 1 week ago
Framingham, United States Eppendorf Full timeYour challenges Administrative Support, such as assisting Head of eLabNext, Americas Strong aptitude towards CRM software management tools, in providing reports on monthly basis Working closely with Sales and Marketing team to drive projects and execute tasks e-mail campaigns and follow-ups with existing customers (subscription based model). ...
-
Client Service Representative
2 weeks ago
Framingham, United States HourlyWork Full timeJob DescriptionJob DescriptionWe are looking for an individual that would assist in Client Service Representative tasks for a local Marketing Promotional and Printing company. We are a fast-paced, busy and profitable business providing embroidery & screen printing, signage, mailing, printing, graphic design and print marketing solutions. If you are an...
-
Medical Receptionist
7 days ago
Framingham, United States Framingham Dermatology Full time**Benefits**: - Competitive salary - Flexible schedule - Paid time off - Training & development **About the Role**: **Role and Responsibilities**: - Greeting and directing all patients within the practice. - Greeting patients professionally both in person and on the phone. - Comforting patients by anticipating anxieties and effectively answering...