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Executive Assistant

3 months ago

Carrollton, United States Services By J National LLC Full time
Job DescriptionJob DescriptionBenefits:
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Vision insurance

Job Summary
We are seeking a motivated, professional and outgoing Executive Assistant to join our team. In this role, you will provide support to our Vice President, ensuring he has all the information and resources he needs to perform his duties. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Microsoft 365, office, word, excel and knowledge of social media apps a plus.

Responsibilities
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
  • Assist VP with HR duties, correspondence, product development etc.
Qualifications
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Construction knowledge or experience a plus
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of QuickBooks, Office 365, Microsoft Word, Outlook, and Excel needed.
  • Highly organized with excellent time management skills and the ability to prioritize projects
  • Able to work under pressure and be a team player.