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Administrative Assistant

1 month ago

Carrollton, Texas, United States USA Insulation of Houston (SW, NW, and NE) Full time
About USA Insulation of Houston (SW, NW, and NE)

USA Insulation of Houston (SW, NW, and NE) is a leading insulation company specializing in providing energy-efficient and environmentally friendly insulation solutions for residential and commercial properties.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for handling various administrative tasks, providing essential support to our insulation team, and maintaining accurate records.

Key Responsibilities
  • Provide exceptional customer service by greeting and assisting clients and visitors in a professional and welcoming manner.
  • Answer and direct phone calls, emails, and inquiries to the appropriate team members.
  • Schedule appointments for insulation assessments and installations.
  • Coordinate with insulation professionals to ensure timely and efficient project scheduling.
  • Maintain an organized office environment, including ordering supplies and overseeing office maintenance.
  • Assist with the preparation of quotes, invoices, and service orders for insulation projects.
  • Record and organize customer information, job details, and service records.
  • Handle customer inquiries and provide information about our insulation services, pricing, and scheduling.
  • Collaborate with the insulation team to ensure efficient scheduling and project execution.
  • Adhere to safety guidelines and maintain a clean and organized workspace.
  • Assist with administrative tasks and projects as required to support the company's operations.
Requirements
  • High school diploma or equivalent.
  • Proven experience as an administrative assistant or in a related role.
  • Strong organizational and time management skills.
  • Excellent communication and customer service skills.
  • Proficiency in using office software, including word processing, spreadsheets, and email.
  • Familiarity with office equipment and phone systems.
  • Attention to detail and the ability to maintain accurate records.
  • Ability to work both independently and as part of a team.