Administrative Assistant

3 weeks ago

Keystone, United States Vail Resorts Full time
Job DescriptionJob Description

 

Create Your Experience of a Lifetime

Come work and play in the mountains  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

  • Ski/Mountain Perks Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
  • MORE employee discounts on lodging, food, gear, and mountain shuttles
  • 401(k) Retirement Plan 
  • Employee Assistance Program
  • Excellent training and professional development
  • Referral Program
     

Full Time roles are eligible for the above, plus:

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents
  • Critical Illness and Accident plans

 

Job Summary:

The Administrator will provide administrative office functions across Keystone. This individual will act as department administrator for IQtrac which is an engineering work order program, maintain and track daily work orders aligned with occupancy reports, and coordinate labor invoices and needs through outside contract labor vendors, This role will administratively assist the Manager regarding time sheets, entry, and organization. 

 

Job Specifications:

  • Housing: May Be Available 
  • Outlet: Keystone Resort Property Management
  • Expected Pay Range: $20.00 - $24.49 / hour
  • Shift & Schedule Availability:  Full Time
  • Skill Level: Entry to Intermediate

 

Job Responsibilities:

  • Communicating effectively with homeowners, guests, employees, and managers in a positive, productive, and efficient manner.
  • Presenting a positive, welcoming environment in the Keystone Resort Property Management Administration office.
  • Answering phones promptly and professionally, directing callers to the correct destination, and following up on any calls and emails related to Property Management that need to be examined further.
  • Checking email regularly throughout the day to ensure prompt attention to immediate issues.
  • Providing strong team support by assisting Community Association Managers with meeting packet organization, HOA website updates, change forms, email blasts, and any other administrative assistance.
  • Assisting with condo lost and found items by reaching out to Housekeeping Managers regarding the status of the lost items and following up with the owners and guests.
  • Stimulating professional development through ongoing training classes and cross-training opportunities.
  • Other administrative duties as assigned.

 

 

Job Requirements:

  • High school diploma required, college degree preferred.
  • Minimum 1 year of administrative experience preferred, but not required.
  • Proficient knowledge of Microsoft Word, Microsoft Excel, and Acrobat Pro.
  • Familiarity with LMS and Asgard is preferred, but not required.
  • Strong English written and verbal communication skills. Ability to effectively present information to owners, guests, managers, and other employees of the organization.
  • Attention to detail, multitask oriented, professional mannerism, self-motivated, proactive, highly organized.

 

 

The expected pay range is $20.00 - $24.49. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

 

Requisition ID  504412
Reference Date: 08/20/2024 
Job Code Function: Administrative  

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