Development Assistant, Donor Engagement and Communications

2 weeks ago

Philadelphia, United States Philadelphia Museum of Art Full time
Job DescriptionJob DescriptionWe Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

The Development Assistant for Donor Engagement and Communications provides administrative support directly to the Director of Donor Engagement and Communications as well as broader program support for both halves of the team.

Specifically, you will:
  • Provide support to the Director of Donor Engagement and Communications related to the day-to-day operations of the team.
  • Assist with administrative processes by implementing office procedures and systems, including tasks related to the Raiser’s Edge donor database, Spiceworks virtual ticket system, Campaign Monitor email marketing system, work orders for the Editorial and Graphic Design department and Photography Studio, invoice transmittals with the Finance department, and more.
  • Provide assistance for all events and programs managed by Donor Engagement, including tasks related to compiling invitation lists, sending out mailings, tracking RSVPs, processing returned mail, and day-of staffing.
  • Provide assistance for select communications projects managed by Donor Communications, including tasks related to the magazine, newsletter, impact reports, stewardship reports, publications, letters, proposals, and other reports.
  • Draft select templated correspondence, including acknowledgment letters.
  • Support stewardship and donor recognition activities in collaboration with the Director of Donor Engagement and Communications.
  • Assist with agendas and follow-up minutes for significant meetings and programs, as assigned.
  • Serve as a checks-and–balances system to ensure Director of Donor Engagement and Communications manages all deadlines.
  • General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.
  • Perform other duties as assigned.


Your background and experience include:
  • Exceptional written and oral communication skills.
  • Strong organizational skills, attention to detail, and the ability to be flexible and creative.
  • Computer proficiency including Microsoft Word and Excel required.
  • Knowledge of Raiser’s Edge desirable.


Position and Compensation Details
  • The hourly rate for this position is $17.08.
  • This position is Full-Time, Non-Exempt, and 35 hours per week.
  • This position is part of the AFSCME Local 397 bargaining unit.
  • This position reports to the Deputy Director and Chief Advancement Officer.
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Institutional Requirements
  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.


Application Timeline

Applications will be reviewed on a rolling basis.  We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
 
  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees including:
 
  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.

 

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