Executive Assistant/Office Manager
3 months ago
- 401(k)
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
- Opportunity for advancement
- Training & development
- Tuition assistance
This is a high level administrative support position to provide a full range of complex and confidential administrative and secretarial services to executive management
Within company policies and procedures, this employee is expected to be detailed-oriented and to exercise a high degree of initiative and independent judgment in prioritizing and executing administrative work relating to the daily operations of the company
Provide executive-level support to the COO which would include but not be limited to writing letters as directed, scheduling appointments, and meetings, and maintaining calendars and ensuring meetings materials are always pre-arranged and ready
Manage and book travel arrangements for the COO and other traveling staff to ensure budget compliance and other specific meeting requirements for each trip
Prepare agendas, take minutes of business and development meetings, and organize notes of discussion into summarized statements that are sent after each meeting
Screen visitors and telephone calls to determine the nature of business and inquiry and respond to inquiries as applicable
Maintain a variety of office files, records, and statistical data, including confidential material, order office supplies when needed,
Process weekly invoices and maintain QuickBooks account up to date
Provide reports to the COO weekly/monthly/quarterly
Handle and secure confidential information and release information to authorized parties
Perform routine clerical tasks such as filing, duplicating, photocopying, and assembling bulk mailing and perform related work and ad hoc projects, as assigned/required
Use tact, discretion, and prudence in dealing with those contacted in the course of work and independently analyze situations and take appropriate action within established guidelines
Embrace punctuality with a daily sense of urgency to ensure work product is produced at the highest professional level, and on time as required
Meet multiple deadlines under pressure, record information and prepare correspondence and reports and type a minimum of 60 wpm
Seeks opportunities to grow personally and professionally
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