Executive Assistant/Office Manager

3 months ago


North Palm Beach, United States Cohen Commercial Management LLC Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Company parties
  • Competitive salary
  • Opportunity for advancement
  • Training & development
  • Tuition assistance

This is a high level administrative support position to provide a full range of complex and confidential administrative and secretarial services to executive management

Within company policies and procedures, this employee is expected to be detailed-oriented and to exercise a high degree of initiative and independent judgment in prioritizing and executing administrative work relating to the daily operations of the company

Provide executive-level support to the COO which would include but not be limited to writing letters as directed, scheduling appointments, and meetings, and maintaining calendars and ensuring meetings materials are always pre-arranged and ready

Manage and book travel arrangements for the COO and other traveling staff to ensure budget compliance and other specific meeting requirements for each trip

Prepare agendas, take minutes of business and development meetings, and organize notes of discussion into summarized statements that are sent after each meeting

Screen visitors and telephone calls to determine the nature of business and inquiry and respond to inquiries as applicable

Maintain a variety of office files, records, and statistical data, including confidential material, order office supplies when needed,

Process weekly invoices and maintain QuickBooks account up to date

Provide reports to the COO weekly/monthly/quarterly

Handle and secure confidential information and release information to authorized parties

Perform routine clerical tasks such as filing, duplicating, photocopying, and assembling bulk mailing and perform related work and ad hoc projects, as assigned/required

Use tact, discretion, and prudence in dealing with those contacted in the course of work and independently analyze situations and take appropriate action within established guidelines

Embrace punctuality with a daily sense of urgency to ensure work product is produced at the highest professional level, and on time as required

Meet multiple deadlines under pressure, record information and prepare correspondence and reports and type a minimum of 60 wpm

Seeks opportunities to grow personally and professionally


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