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Accounts Payable Associate

4 months ago

Waterbury, United States Post University Full time
Job DescriptionJob DescriptionPOSITION SUMMARY:

The Accounts Payable Associate is an excellent multi-tasker with exceptional communication and time management skills. This individual can expect to perform duties within the Financial Operations & Reporting (F.O.R.) department to support its Accounts Payable function. The A/P Associate must be thorough and accurate with good research and problem-solving skills. To succeed in this role, the candidate should understand and be able to apply best practices in accounts payable processing, as well as strong technology skills, particularly familiarity with Microsoft Excel. This hybrid position requires three days per week in the office in Waterbury, CT. Whenever working remotely, the candidate's home network must meet the minimum required speed and follow the hardware connection settings determined by their provisioned equipment and department role. Additionally, candidates must have a reliable Internet connection and a designated and private home office or alternative workspace free from noise or distractions.)

Essential Accountabilities:

  • Process invoices into an accounting system, including verifying amounts payable, matching to internal documentation
  • Provide support and customer service to internal business partners
  • Classify documents with the proper expenditure codes and accounting codes, applying knowledge of A/P practices
  • Open, organize, and distribute department mail daily
  • Correspond with vendors, manage W-9 acquisition and posting, and respond to inquiries
  • Evaluate and reconcile all vendor statements and manage all inquiries
  • Research and resolve invoice discrepancies and issues
  • Manage and ensure vendor receives 1099 forms and resolve all issues
  • Provide support during internal and external audits
  • Carry out additional projects as assigned/required

Minimum Qualifications & Competencies:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function (list below).

Qualifications:

  • An associate degree in accounting, business accounting, or finance is preferred.
  • Prior accounts payable experience is preferred, and experience within higher education is a plus.
  • Exceptional time management and verbal and written communication skills
  • Ability and willingness to keep and maintain confidentiality.
  • Knowledge and understanding of, and ability to adhere to, accounting and corporate finance principles and procedures.
  • Proficient with Microsoft Office Suite (particularly in Excel) and accounting software (MS Dynamics a plus).
  • Ability to be flexible, adapt in a fast-paced, changing environment, maintain professionalism and a strong ethical code
  • Desire to continue to grow through continuing training
  • Ability to multitask, prioritize and remain motivated and positive while maintaining attention to detail and accuracy
  • Commitment to fostering the University culture to Make It Personal by working cross-functionally across the University and enhancing the culture of collaboration and respect among all Faculty.

Physical Demands – Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times