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Human Resources Assistant

2 months ago

Portland, United States Opportunities at MEMIC Full time
Job DescriptionJob Description

The Mission of The MEMIC Group is to make workers' comp work better with compassion, trusted partnerships, and relentless commitment to workforce safety. The secret to the success and longevity of great organizations is their shared vision and strong values. At MEMIC our values are to be conscientious, to be an expert, to be a partner, to be curious and to be transparent.

The Human Resources Assistant is responsible for supporting the day-to-day operation of Human Resources department in the areas of employment, employee relations, payroll, benefits, training, and general human resources servicing while providing a high and proficient level of customer service to our internal and external business partners.

  • Provide administrative support to HR Department to include but not limited to recruitment, payroll, benefits, training and purchasing.
  • Maintain accurate and up-to-date human resource files, records, policies, practices and documentation.
  • Assist the Recruitment team with background checks, references checks, scheduling interviews, posting positions.
  • Input employee changes, such as promotions, title changes, supervisor changes, etc. into Human Resources Information System (HRIS) and company intranet in accordance with best practices.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
  • Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and celebrations.
  • Complete new hire checklists accurately and timely for bi-weekly orientation which includes completing new hire paperwork, I-9 verification, booking travel, creating new hire badges and entering new hire information HRIS and company intranet.
  • Complete all termination checklists accurately and timely which includes disabling badges, disabling access in various systems and filing offboarding paperwork.
  • Create new and edit existing reports in our HRIS. Create and maintain schedules for ongoing report needs.
  • Act as a backup for Benefit Specialist on education processing and answering benefit questions.
  • Answer Employment Practice Liability Insurance (EPLI) line, input claims, set-up and maintain claim information, process payments and reconcile any discrepancies.
  • Assist with switchboard coverage.
  • Process invoices in accurate, complete, and timely manner.
  • Assist with department projects.

Requirements:

  • A minimum of one-year administrative and/or customer service experience preferred. Prior Human Resources related experience preferred.
  • Strong attention to detail with a high level of accuracy a must.
  • Provide secure and confidential customer services at the highest level for our employees, and internal and external business partners.
  • Organize and prioritize assigned work, meet deadlines, and manage multiple tasks, while working in a fast-paced environment.
  • Proficient expertise of Microsoft Office Suite and related software applications.
  • Demonstrated ability to maintain a high level of confidentiality.
  • Communicate in a professional, respectful, concise, and accurate manner both verbally and in writing.
  • This position is 5x a week in the Portland, Maine office.

Working Conditions:

  • Normal office environment with minimal exposure to excessive noise and temperature variations.
  • Willingness to travel among company sites as needed.
  • Will be required to stand and/or sit for extended periods.
  • Will be required to work with a Video Display Terminal.
  • May be required to do occasional reaching and bending.
  • May be required to occasionally exert physical effort (lifting/carrying) using appropriate equipment if needed.
  • Full-time is required.

Our comprehensive benefits package includes all traditional offerings such as:

  • Health Insurance options, Dental Insurance options and Vision Insurance
  • Employee Life Insurance/AD&D and Dependent Life Insurance options
  • Short-term & Long-term Disability
  • Health Savings Account with potential employer match
  • Flexible Medical and Dependent Care Account
  • Accident Insurance
  • Critical Illness Insurance
  • Employee Assistance Program
  • Legal/Identify Theft Insurance options
  • Long Term Care Insurance
  • Pet Insurance
  • 401 (k) Retirement Plan with match up to 5%, plus profit sharing & discretionary contributions (subject to vesting)
  • 4 weeks of Paid Time Off (PTO)
  • 10 paid holidays

We also offer other benefits to help foster a healthy, balance lifestyle such as:

  • Flextime schedules
  • Paid Parental Leave
  • Student loan paydown and refinancing assistance
  • Educational assistance for job related courses, seminars, certifications or degrees
  • One paid day every year to volunteer for your non-profit of choice
  • On-site fitness center (Maine) or fitness reimbursement
  • Subsidized parking
  • Sit-Stand desks & daily stretch breaks

MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. MEMIC is an equal opportunity employer encouraging diversity in the workplace.