Administrative Assistant

3 weeks ago

Cockeysville, United States RTM Engineering Consultants Full time
Job DescriptionJob Description

Position: Administrative Assistant

Location: Baltimore, MD

Years of Experience: 0-3 Years

About RTM:

RTM Engineering Consultants is an MEP, Civil and Structural engineering firm that goes beyond the conventional consulting role. We forge deep partnerships with our clients by aligning with the goals, processes and people at each organization. By integrating our expertise, we offer a comprehensive suite of national resources combined with localized relationships, delivering exceptional value to our clients.

At RTM Engineering Consultants, we prioritize the well-being and growth of our team members. Our commitment to professional development is evident through hands-on mentoring, opportunities for advancement, and access to RTM University. With integrated multi-disciplinary studios, you'll collaborate with experts of all levels and various disciplines. We continuously foster a positive team culture through outings that strengthen the bonds of our teams and at RTM, giving and taking are fundamental values. We believe in giving our best, contributing to others, and embracing diversity and equality for progress. Join our dynamic and inclusive team where your well-being, growth, and contributions are valued.

Our Team:

At RTM, we hold a profound appreciation for our workforce. We firmly believe that YOU, our team members, are our most valuable asset and are instrumental in defining our organization. Our dedication lies in delivering experiences that foster your growth and success, whether you are just embarking on your career path or have attained seasoned expertise. Guided by our CORE values of Collaborative Communication, Overall Unity, Respect and Trust, and Excellence in Engineering, we forge a unified team that consistently pursues professional achievement in all endeavors we undertake.

RTM is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental, and vision plans, employee assistance program, disability coverage, life insurance, 401(k) and profit sharing, flexible work schedule, paid time off and training and development courses.

Benefits of Joining RTM:

  • Paid Vacation, Sick Time & Holidays
  • Flexible Scheduling
  • 401K with Matching
  • Health, Dental, Vision, & Life Insurance
  • Hands-on Mentoring & Learning
  • Professional Advancement Opportunities

Role Overview:

The Administrative Assistant is a central figure in our office, providing comprehensive administrative support to the entire team. This role encompasses a mix of general clerical duties and specific project-based tasks.

Key Responsibilities:

  • Light phone duties
  • Create, maintain, and enter information into databases accurately, timely and completely
  • Research, compile, compose, type, and distribute routine correspondence or reports such as emails, presentations, expense reports, monthly reports accurately and timely
  • Provide general clerical assistance to entire office including but not limited to printing, scanning and filing accurately and completely
  • Collate and distribute mail
  • Schedule appointments and maintain calendars
  • Schedule and coordinate staff and other meetings
  • Create and maintain filing systems, both electronic and physical
  • Ensure inventory of all office supplies and equipment is adequate
  • Organize, plan and execute meetings, events and outings for internal teams and clients accurately completely & timely
  • Ensure office is kept neat and well maintained at all times
  • Oversee kitchen duties, including ordering food for internal meetings and "Lunch & Learn" sessions.
  • Follows established work rules, policies and procedures
  • Actively engages with other members of the company to continuously strive to improve processes, create efficiencies and reduce costs
  • Cooperatively takes on other duties, roles or responsibilities as assigned

Minimum Qualifications:

  • A High School Diploma required, 2-year degree preferred
  • Excellent verbal and written communication skills
  • Excellent Organizational Skills and proven attention to detail
  • Knowledge of Microsoft Office programs

Preferred Skills:

  • Team oriented, professional, self-starter, with positive attitude and multi-tasking capability
  • Highly organized with an ability to multi-task and work under minimal supervision

Travel Requirements:

  • Travel is anticipated between 0-10%

Equal Employment Opportunity:

It is the policy of RTM Engineering Consultants to practice a program of equal employment opportunity, and advancement opportunities are made available to all employees on the basis of individual qualifications without regard to race, religion, color, national origin, disability, age or gender.

RTM does not currently accept unsolicited resumes through or from search firms or recruiters.

  • Resource Assistant

    1 week ago

    Cockeysville, Maryland, United States Arrow Child and Family Ministries Full time

    Overview: The Resource Assistant assumes a central role in the ongoing development and implementation of school wide behavior management program and policies; provides non-professional counseling to students. Benefits Include: Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions. Parental Paid...

  • Resource Assistant

    2 weeks ago

    Cockeysville, Maryland, United States Arrow Child and Family Ministries Full time

    Overview: The Resource Assistant assumes a central role in the ongoing development and implementation of school wide behavior management program and policies; provides non-professional counseling to students. Benefits Include: Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions. Parental Paid...

  • Member Services Associate

    3 weeks ago

    Cockeysville, United States The Padonia Corporation Full time

    Job DescriptionJob DescriptionMember Services AssociateFull-Time/Non-Exempt/Seasonal Reports To: Club Services Manager Job Summary:The Member Services Associate is a multi-faceted position that will be responsible for Member & Guest Check In, Membership & Office Administration, Park Entrance Operations, Food & Beverage Service, and Events. Responsibilities:...

  • Accounting Specialist

    2 weeks ago

    Cockeysville, United States Creative Financial Staffing Full time

    About the Company and Opportunity: Our 3x repeat client is a well known global insurance provider in business for over 20 years in Hunt Valley, MD Due to growth, they are hiring a second Accounting Specialist to join their small accounting team on a contract to hire basis Schedule: 8:30am-5pm M-F 100% in office in Hunt Valley, MD during training. Hybrid...

  • Accounting Specialist

    2 days ago

    Cockeysville, United States Creative Financial Staffing Full time

    About the Company and Opportunity: Our 3x repeat client is a well known global insurance provider in business for over 20 years in Hunt Valley, MD Due to growth, they are hiring a second Accounting Specialist to join their small accounting team on a contract to hire basis Schedule: 8:30am-5pm M-F 100% in office in Hunt Valley, MD during training. Hybrid...

  • Medical Biller and Coder

    4 days ago

    Cockeysville, United States Fastcare urgent care Full time

    '''Duties:''' - Review and process medical bills and claims for accuracy and completeness - Verify insurance coverage and eligibility for patients - Ensure proper coding of medical procedures and diagnoses using ICD-9 and ICD-10 codes - Submit claims to insurance companies electronically or by mail - Follow up on unpaid or denied claims and resolve any...

  • Receptionist

    4 days ago

    Cockeysville, United States Arrow Child and Family Ministries Full time

    Overview: The receptionist operates multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties. Benefits Include: Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions. Parental Paid Leave Retirement savings plan with company...

  • Architectural Designer III

    4 weeks ago

    Cockeysville, United States JMT Full time

    Architecture Hunt Valley, MD • ID: 20533 • Full-Time/Regular Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,000 professionals that provides a full range of multi-disciplined architecture, engineering, information technology, and related services for K-12 schools, higher education, and to public agencies...

  • Field Services Technician

    6 days ago

    Cockeysville, United States 1571 Global Outsourcing Svcs Full time

    Job Description: Provides on-site field support to customers including installation, and servicing and repairing systems and equipment. Verifies and approves operational quality of system equipment. Resolves customer issues in the areas of hardware installation, repair, upgrade and maintenance. Assists in investigating and resolving complex...

  • Compliance Officer- North America

    7 days ago

    Cockeysville, United States Nayax Ltd. Full time

    Description Nayax is looking for a Compliance Officer to join our compliance team in Maryland US, which is responsible for ensuring that Nayax's operations adhere to the laws that regulate our business. You should apply if you are a motivated, enthusiastic compliance professional in the field of financial services - we offer a great working environment in...

  • IT Senior Admin

    3 days ago

    Cockeysville, United States Baltimore Consulting Full time

    Job Description Job Description Baltimore Consulting is looking to hire a Senior Admin for our Managed Services division. This position includes a wide array of responsibilities surrounding the support of our clients. You will be expected to work on servers, troubleshoot network issues and assist with project work. This is a very dynamic and fast-moving...

  • Teacher (Pe)

    4 weeks ago

    Cockeysville, United States Arrow Child and Family Ministries Full time

    Overview: **Must **possess** or be **eligible** for Physical Education Teaching certificate as well as Special Education certificate.** The Teacher is responsible for providing services specified in the IEPs and/or PEPs of assigned students; instructs and supervises small groups of students in daily educational activities to increase their academic...

  • Club Manager

    3 weeks ago

    Cockeysville, United States The Padonia Corporation Full time

    Job DescriptionJob DescriptionClub ManagerFull Time; ExemptJob SummaryThe Club Manager will be responsible for proper management of all aspects of the Club’s sales, marketing, and day-to-day operations and activities. This person will supervise all department heads and work with teams to ensure excellent service is provided to members and guests. The Club...

  • Receptionist

    4 weeks ago

    Cockeysville, United States Paul Davis Restoration Greater Baltimore Full time

    Job DescriptionJob DescriptionDescription:About Us - A national franchise organization founded in 1966, Paul Davis is a rapidly growing network of more than 300 independently owned and operated franchises providing emergency services to repair and clean-up damage to residential, institutional, and commercial structures from fire, water, storm, mold, and...

  • Water Resources Project Engineer

    6 days ago

    Cockeysville, United States Kleinfelder Full time

    Job Description: Century Engineering, LLC, a Kleinfelder Company, is a multidisciplinary professional services firm offering a broad range of services to include consulting, engineering, environmental, planning, design and construction services throughout the Mid-Atlantic region. With a dedicated staff of over 500 technical and administrative personnel, we...

  • Client Associate/Registered Client Associate

    4 weeks ago

    Cockeysville, Maryland, United States Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?Embrace RBC Wealth Management's core values and inclusive culture as an integral part of our branch serving financial advisors and our clients. As a Client Associate/Registered Client Associate, become a trusted resource to our clients, advisors and branch. Use your administrative and operational skills to...

  • Registered Client Associate/Client Associate

    3 weeks ago

    Cockeysville, Maryland, United States Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?Embrace RBC Wealth Management's core values and inclusive culture as an integral part of our branch serving financial advisors and our clients. As a Client Associate/Registered Client Associate, become a trusted resource to our clients, advisors and branch. Use your administrative and operational skills to...

  • Registered Client Service Associate

    2 weeks ago

    Cockeysville, United States Raymond James Financial Incorporated Full time

    Job Summary Celebrating more than 60 years of rich history and recognition for service and excellence in the Financial Services industry, Raymond James is seeking a dynamic Registered Client Service Associate who is a motivated, detail oriented and creative problem solver to join our growing team. This essential role helps to provide high quality/high touch...

  • Education Supervisor

    3 weeks ago

    Cockeysville, Maryland, United States Arrow Child and Family Ministries Full time

    Overview: The Education Supervisor is responsible for the daily operation and management of the educational and behavioral components of the school. The Education Supervisor assists the Associate Vice-President and/ or Principal in ensuring all state specific regulatory requirements, as well as national accreditation standards. The Education Supervisor also...

  • Receptionist

    7 days ago

    Cockeysville, Maryland, United States Arrow Child and Family Ministries Full time

    Overview: The receptionist operates multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties. Benefits Include: Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions. Parental Paid Leave Retirement savings plan with company...