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Payment Operations Specialist

2 months ago

Linthicum Heights, United States University of Maryland Medical System Full time
Job DescriptionJob DescriptionCompany Description

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Job Description

General Summary

Under general supervision, performs a variety of tasks issue electronic payments as well as checks issued to meet financial obligations of the Corporation.  Maintains appropriate payment records and ensures payment detail is submitted through appropriate channels to appropriate financial institutions.  

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

    1. Prepares and produces batch of all eligible transactions due to be paid.  Produces electronic payments for vendors to have properly enrolled in electronic payment methods.  Produces checks for vendors who have not enrolled in electronic methods. 
    2. Provides appropriate data to financial institutions to facilitate payments including but not limited to positive pay files. 
    3. Monitors the financial websites and related applications to ensure that only appropriate payments are processed by the bank. 
    4. Provides necessary information for bank account reconciliations.
    5. Process 1099 tax data for filing as required by the Internal Revenue Service.   Assist UMMS Purchasing as necessary with vendor information to ensure proper set up of vendors for compliance with 1099 requirements
    6. Ensure that live checks are mailed on a timely basis in accordance with departmental policies.
    7. Ensure appropriate documentation is maintained in accordance with corporate policies.
Qualifications

Education and Experience

  • High School Diploma or equivalent (GED) is required. 
  • Three years work experience in Accounts Payable function performing invoice matching in a high volume automated accounting department. 

Knowledge, Skills and Abilities

    1. Demonstrated knowledge of MS Office software applications such as Microsoft Excel and Word is required.
    2. Demonstrated knowledge of Procure to Payment process, internal controls and Accounts Payable automation is required. 
    3. Demonstrated ability to operate routine office applications suchs as internet, email, as well as office equipment, such as, photocopy machine, electric typewriter, PC, electronic calculator, and/or related equipment to manipulate numbers.
    4. Ability to perform basic mathematical calculations including percentage, addition, subtraction, and multiplication.
    5. Ability to demonstrate positive customer service and telephone skills.
    6. Effective verbal and written communication and listening skills are required.


Additional Information

All your information will be kept confidential according to EEO guidelines.